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When creating a poster to be printed on a large format printer (=
available in Student Activities or the ITC), please keep the following guid=
elines in mind:
Key Points
- You can print PowerPoint, Publisher, Word, and PDF files. You cannot pr=
int picture files like JPEGs.
- Before coming in, ensure that your file is set to the dimensions you wa=
nt your poster to print at.
- Fill out the Poster Printing Form and we'll have=
the poster printed within 2 business days of receipt of the form.
- ITC full time or student staff will contact you with a day/time to pick=
up your poster.
Document Size=
span>
- When you create your document in PowerPoint (instructions), Publisher=
, or another program, use the Page Layout function to make the dimensions o=
f the electronic document conform to the size of the final poster you want =
before you begin to put in any text or other elements.=20
- Making posters smaller or larger after they've been designed causes for=
matting problems and pixelated or unclear images.
- In PowerPoint, change the "Slides sized for" to "Custom".
- One dimension must be 40 inches or less. This is due to the size of the=
poster paper. The other dimension can be smaller or larger, depending on y=
our needs and how much paper is left in the printer. =20
- Please note: PowerPoint will not allow you to create a poster larger th=
an 56" on one side.
- We recommend using Microsoft Publisher for creating posters that w=
ill be larger than 56 inches on any one side.
- Publisher will suggest that you use a template. You can start with one =
of the "Blank sizes" in the "Signs" category (look for one that is 36" on o=
ne side), or you can choose "More Blank Page Sizes" and choose "Create new =
page size" under the Custom heading.
- Publisher is not available on the Mac OS, but can be accessed via Cl=
oudPC (more informatio=
n).
The most common poster size we see is 20" wide by 30" tall.
Google Slides
If you are creating your file in Google Slides:
- Size your slide before inserting any content.=20
- Go to File > Page Setup.
- Choose Custom.
- Enter the width and height.
- Click OK.
- To print, you will need to save the file to PowerPoint.=20
- Go to File > Download as...> Microsoft PowerPoint (.pptx)
- You can do this step after arriving at the ITC.
Document Color
- As much as possible, please use a white background for your posters. Th=
is is to save ink and to avoid a "rippling" effect on the poster itself tha=
t may be caused by using too much color.
- We encourage you to use white for 50% of the background.
- If you prefer to use a color background on a poster, it should be as li=
ght as possible. You can also consider using color as a background for cert=
ain parts of the poster (such as in textboxes, etc.)
Images
- Pictures and Charts should be imported as an image or they may not prin=
t properly.
- Pictures and images from scientific equipment should be sized according=
to the final dimensions of the poster when it prints out.=20
- If you are exporting an image from scientific software, export at 200 d=
pi in .jpg, .png, .gif, or .tiff format.
- Pay attention to the resolution of images. Attempting =
to make an image larger may cause it to become pixellated and look unprofes=
sional. Think of how pictures on balloons look when you blow them up.=
The same thing happens when you try to make a too-small image bigger=
in PowerPoint or Publisher.=20
- Most images from the web and screenshots from a computer are 72 dpi&nbs=
p; You can get nice printouts for images at 72 dpi, but they tend to =
be too small to fit on posters any larger than 8.5x11
- Also keep balance in mind: Most posters do not require resolution any h=
igher than 200 dpi.
Charts
Importing Excel Charts to PowerPoint or Publisher
Many times an Excel chart will not be properly imported into Publisher o=
r PowerPoint. Though the chart may look complete in your layout, prob=
lems will arise during printing. Lines representing data or values on=
the chart may not print properly. To avoid this, you will need to us=
e the Paste Special function in PowerPoint or Publisher. Note that on=
ce the chart is imported as an image in Excel, you cannot change it. Theref=
ore, any edits need to be made in Excel before it is copied into PowerPoint=
.
Copy the chart in Excel
- In the PowerPoint presentation or Publisher file, click the arrow under=
the Paste button on the Home tab
- Select Paste Special =E2=86=92 Picture (JPEG). This will copy the the E=
xcel chart so that it will print correctly from either program.
PowerPoint and Publisher will put a border around a chart by default.&nb=
sp; It is thin and grey, and may not be visible in your PowerPoint slide or=
poster until you zoom in to look at it closely. Be sure to plan for =
this border in your poster layout - there is no way to remove it.
Preparing to Print
- Save the file to a Drew network drive, Google Drive, or a USB drive or =
email it to yourself in order to access the files from ITC computers.=20
- We will not print a JPEG file. If you have a JPEG, please insert the fi=
le into Publisher or PowerPoint - after sizing - and edit before coming in =
to print. See "Images" above for more information.
- The poster printer is in the Instructional Technology Center, Library, =
Room 110.=20
- Poster printing hours: M-F, 9:00pm - 4:30pm. No posters will be accepte=
d for printing after 4:30pm.
- Printing is first come, first served. During the busiest times=
of the year (for instance, the end of the semester), we will try to schedu=
le appointments. These appointments can be reserved at tinyur=
l.com/drew-itc-posters.
For multiple posters (for example, for a class or group), each student s=
hould fill out the form and expect them to be done within=
two business days. department Administrative Assistants and Faculty may co=
ntact the University Technology Service Center at x4357 to provide account =
information and a list of students authorized to print under the account nu=
mber.
ITC employees will be happy to help you print to the printers and can he=
lp you make sure your poster meets these guidelines so that it will print p=
roperly to the large format printer.
Reviewed June 14, 2023
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