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- Replace functionality provided by AIMS with the SunGard and third-party software identified in the project scope and retire the AIMS system by December 2012
- Preserve the security and integrity of University data
- Leverage the investment in a new system by assessing and improving current practices and policies wherever practical
- Improve staff access to reliable, consistent and timely data, and eliminate redundancies
- Provide timely and accurate reports to Drew University offices, executive staff and trustees
- Enhance decision-making capabilities via accurate and timely access to appropriate data
- Deliver individualized information to students, faculty, and staff via a portal
- Preserve identity management and single sign-on functionality via a portal
- Streamline the purchasing and procurement process with online procedures, including online approvals
- Provide a degree planning tool that allows students and advisers to plan and manage a student's entire program of study
- Tie online application data directly into the admissions database
- Provide user offices with the tools for self-reliance, including reporting tools and distributed printing
- Create an environment that encourages quality and continuous improvement
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- The University's faculty and staff can perform their job responsibilities effectively in Banner or other ancillary software without making use of AIMS according to the Project Timeline.
- The University has retired the AIMS system at the conclusion of the project.
- The need for duplicate data entry and shadow databases has been greatly reduced or eliminated.
- Ad hoc reporting capabilities are made available to and are utilized for report generation in departments.
- All students, faculty and staff are provided direct access to a single integrated view of personalized information from the Luminis portal and other web applications.
- The University is able to communicate effectively with prospective students and applicants.
- Use of manual or paper-based administrative processes has been significantly reduced.
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- Banner Finance (G/L, A/P, A/R, Purchasing)
- Banner HR/Payroll
- Banner Student (Admissions, Student Records, Student Accounts Receivable, Catalog/Schedule, Flexible Registration)
- Banner Relationship Management (Admissions and Recruiting communications)
- Banner Financial Aid
- DegreeWorks (Degree Audit)
- Luminis (portal)
- ODS (Operational Data Store)
- BDMS (document imaging) –
- Workflow - not phase one
Workflow – not phase one (refers to the SunGard Workflow product. Workflow type processes built into Banner are in scope for phase one planning) - Recruiting and Admissions Performance (Admissions dashboard) – not phase one
- Travel and Expense Management – not phase one
- EDW (Enterprise Data Warehouse) – not phase one
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- Ad Hoc Reporting Tools
- Identity Management
- NOLIJ Transfer (electronic file import for Admissions)
- Adirondack Solutions (Housing)
- XLerant BudgetPak (Budget Development) - completed implementation. Interface to Banner to be created.
- Parking system (Adirondack)
- Classroom and Event Scheduling (tbdEMS)
- PeopleAdmin – not phase one
- Judicial system (tbdAdirondack) – not phase one
"Not phase one" refers to implementation software or activities that will be deferred beyond the go-live dates for the core software modules. These items will not appear in the initial project timeline.
Project Timeline
Key implementation start dates are:
- August/September 2010 - Implementation planing for Finance and Business Process Analysis for Admissions.
- Week of September 27, 2010 - Project kickoff and Readiness and Discovery workshop for Finance, HR/Payroll, Financial Aid, Portal, and Technical teams.
- Week of November 16, 2010 - Readiness and Discovery workshop for Student (Registration/Records, Catalog/Schedule, Bursar, Admissions, and Student Services teams)
- Week of January 10, 2010 - General Person training/consulting for all module teams and start of regular consulting sessions for all modules.
Key implementation go-live dates are:
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