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The expectations and objectives for the ERP project are:
- Replace and enhance functionality provided by AIMS with the SunGard and third-party software identified in the project scope and retire the AIMS system by December 2012
- Deliver individualized information to students, faculty, and staff via a portal
- Provide user offices with the tools for self-reliance, including reporting tools and distributed printing
- Create an environment that encourages quality and continuous improvement
- Preserve the security and integrity of University data
- Leverage the investment in a new system by assessing and improving current practices and policies wherever practical
- Improve staff access to reliable, consistent and timely data, and eliminate redundancies
- Provide timely and accurate reports to Drew University offices, executive staff and trustees
- Enhance decision-making capabilities via accurate and timely access to appropriate data
- Deliver individualized information to students, faculty, and staff via a portal
- Preserve identity management and single sign-on functionality via a portal
- Streamline the purchasing and procurement process with online procedures, including online approvals
- Provide a degree planning tool that allows students and advisers to plan and manage a student's entire program of study
- Tie online application data directly into the admissions database
- Provide user offices with the tools for self-reliance, including reporting tools and distributed printing
- Create an environment that encourages quality and continuous improvement
Measures of Success
The Banner ERP implementation will be deemed successful when:
- The University's faculty and staff can perform their job responsibilities effectively in Banner or other ancillary software according to the Project Timeline.
- The University has retired the AIMS system at the conclusion of the project.
- The need for duplicate data entry and shadow databases has been greatly reduced or eliminated.
- Ad hoc reporting capabilities are made available to and are utilized for report generation in departments.
- All students, faculty and staff are provided direct access to a single integrated view of personalized information from the Luminis portal and other web applications.
- The University is able to communicate effectively with prospective students and applicants.
- Use of manual or paper-based administrative processes has been significantly reduced.
- improvement plan
Project Scope
Banner modules and other Sungard Higher Education software purchased are:
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- July 1, 2011 – Finance
- July 1, 2011 – reporting tool and ODS
- August, 2011 – Admissions (and Relationship Management)
- October, 2011 – Luminis (prospects, applicants)
- January 1, 2012 – HR/Payroll
- January, 2012 – Financial Aid
- March, 2012 – Student (registration, accounts receivable, catalog/schedule for Fall 2012 term)
- October, 2012 or February 2013 – DegreeWorks DegreeWorks
A detailed schedule of project activities can always be found in the Project Calendar on U-KNOW.
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