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Procedures for Failed Room Inspections (including possession of prohibited items): Residence Life staff conducts room inspections several times during the semester. Residents can pass or fail the inspection based on the status of the bedroom, or if applicable, the common areas of a suite or a bathroom. A resident will fail a room inspection due to possession of prohibited item(s) or if the overall condition of the living area does not meet standards to maintain a healthy, safe environment in the residence halls. A student may receive a warning from Residence Life staff for a first failed room inspection. Fines will be assessed for a subsequent failed room inspection (including possession of any prohibited items). $25 is the minimum fine for a second violation. If a resident fails a room inspection three times during the year, an Incident Report will be filed, and he/she will be referred to the Office of Student Conduct and Community Standards for disciplinary action. In cases of shared living areas, a resident may claim responsibility for prohibited items with their CRE; otherwise the entire unit may be assessed any applicable fines. Please note that damage charges are also assessed during room inspections. It is expected that residents will report major damages or safety issues to Residence Life staff as soon as possible. At the discretion of University staff, a formal incident report may be filed for allegations of policy violations at any point by Residence Life and/or Campus Security staff members, and may result in disciplinary action as outlined in the student conduct procedures within Daniel’s Dictionary.
Housing information and additional policies Contract Terms: this information can be found below and outlined in the Housing agreement and on the web page located at: http://www.drew.edu/housingportal
Drew University Residence Assignment Agreement | All Undergraduate Residential Students
1. All full time, enrolled, undergraduate students are required to live on campus during their years of study at Drew
University. Students can apply for commuter status if they will be residing with a parent or family member designated
by a parent, and live within a fifty-mile radius of the campus.
2. All students are responsible for complying with the Residence Regulations enclosed with the initial assignment,
posted in buildings and printed in Daniel’s Dictionary. Violation of regulations will subject a student to disciplinary
action and possible removal from University residence with no refund of fees or costs.
3. Some halls designated by the University may be used to house other students during break periods. Personal
belongings should be removed from the room, the room should be cleaned and room keys must be turned in for
interim student use.
4. Students whose roommate(s) withdraws from housing prior to the start of the term or during the academic year
may be assigned a new roommate or be reassigned to another room with a roommate. Students are not permitted to
refuse a roommate to keep the full room to themselves. Notification to the residential student will be provided prior to
a roommate moving into the room.
5. On-campus housing is normally only available to full-time students. Students who fail to complete full time (12-22
credit hours) registration, drop to below full time status (less than 12 credit hours), fail to meet financial obligations,
withdraw from the University, fail to meet their academic obligations, or as a result of disciplinary action shall vacate
their University residence immediately.
6. The University is not responsible for personal property of students in residence whether it is lost, stolen or
damaged. Personal property must be removed from the residence halls when students vacate their room assignment.
7. The University reserves the right to change a housing assignment when deemed advisable for due cause. Due
cause could include but is not restricted to: facilities emergency, energy conservation, disciplinary incident, conflict
resolution or violation of this agreement.
8. Students shall be responsible for any and all damage done to their room or the residence hall and shall make
payment for damage to their room or the residence hall to the University immediately upon assessment. Suite, floor,
or residence hall common area damage that cannot be individually assessed will be charged proportionately to all
students living in those areas.
9. No changes to any room, lock, component of the building or its contents shall be undertaken without the prior
written consent of a Facilities Department designee.
10. Room and board charges are not refundable. No room and board refunds will be given to a student who is
required to leave University housing due to disciplinary reasons. Housing cancellations for the spring semester must
be received in the Housing Office by August 5 for the fall semester and January 5 for the spring semester. After
August 5 (fall semester) or January 5 (spring semester), and before the semester move-in-date, if a student
withdraws from housing, a charge of one-tenth the cost of the room will be imposed. After the upper-class date to
move-into campus housing, students will be obligated to pay the housing costs as outlined in the university refund
policy.
11. In accordance with the Regulations for Search and Routine Room Inspection found in Daniel’s Dictionary, except
in the course of routine inspection, emergencies or in instances of plain-view violations or reported/suspected policy
violations, the room and personal possessions of a student shall not be searched unless appropriate authorization
and permission have been obtained. Except for searches authorized by those regulations, otherwise, the University
will not make any unauthorized entry to a room unless it is to perform services either requested or for routine
maintenance; a life threatening situation is present; a major disturbance to the community or known criminal activity is
occurring; fire/safety emergency; securing for vacation periods.
12. Students cannot be released from this agreement or their residency requirement unless a petition is received and
granted by a Campus Life and Student Affairs designee.
13. A student is prohibited from discouraging, intimidating, or in any other way making his/her room undesirable to a
prospective new roommate. Students must maintain all room furniture intact as a new roommate may be assigned at
any time. Students are not permitted to refuse a roommate to keep the full room to themselves.
14. Students are prohibited from cooking in their room and from bringing any illegal items listed in Daniel’s Dictionary.
Cooking is allowed in facilities where kitchens are provided.
15. Residents of specified rooms are responsible for cleaning bathrooms within their apartment, suite or efficiency
unit. Residents will be charged if their bathroom does not comply.
16. Drew University reserves the right to make any change in its regulations, charges, and services at any time
without prior notice.
17. All residents are required to vacate within twenty-four (24) hours of their last exam each semester unless
permission is received from a Campus Life and Student Affairs designee.
18. Students may apply for Gender Inclusive Housing (GIH) prior to room selection. If approved the student will
proceed with room selection and will have GIH housing spaces available within their housing pool of choices.
19. One microfridge unit is included in each undergraduate residence hall bedroom to be shared by the occupant(s)
of each room. Students are not permitted to remove the microfridge unit from their room or to bring their own
refrigerator or microwave. All parts of the microfridge, including all shelves within the unit must be present when a
student leaves housing. Any damage to a unit or missing parts will result in a fine added to the account of the
resident(s) of the room.
20. Students are not permitted to bring or install their own air conditioning unit (window or free standing). Those
students in need of an air conditioner for medical reasons need to obtain approval from the Accessibility Office.
21. Students may apply to remain on campus during semester breaks (Thanksgiving break, winter break, spring
break, summer break). The cost for room and board during these breaks is not included in the semester housing
charge and will be billed to the student account separately. Students are not permitted to pay for just room and not
board.
22. Bathrooms designated as “single use” are open to all genders. Bathrooms designated within the gender binary
such as “Female” or “Male” should be used according to an individual’s personal gender identity and not based on
biological sex assigned at birth. This is the case for ALL bathrooms on Drew University’s campus.
23. Students are not permitted to remove any University owned furniture at any time. All furniture is to remain in the
room and/or suite unless otherwise approved to do so by Residence Life and/or the Facilities Office. If residents in
McLendon, McClintock, Foster or Hurst halls choose to add furniture to their common room they cannot remove the
Drew issued furniture. Any student owned furniture must be removed at the end of the spring semester when the
residents move out.
24. Residents are responsible for keeping their windows closed during the winter months to avoid damaging the
building heat sensors. If a student finds their room is unnecessarily warm they can contact the Facilities office to have
the room’s heat checked.
25. Suites (4 person or 6 person suites located in McLendon, McClintock, Foster or Hurst halls) whose occupancy
falls to half or below half may be assigned new roommates or relocated to a smaller space. Residence Life reserves
the right to either fill these spaces as needed or to work with the occupants to move to either a triple or a double
occupancy room.
COVID-19 Housing Agreement and Board Plan Addendum
This COVID -19 Housing Agreement and Board Plan Addendum (the “Addendum”) serve as an addendum to and a
material part of Drew University’s Housing Agreement and Board (Dining) Plan and outlines assumptions of
risks, obligations, and rights with respect to residing in housing/residence halls provided by Drew University (the
“University”) during the academic year.
1. Assumption of Risk: As a resident within University provided housing, the novel coronavirus (“Covid-19”) or
similar infectious diseases will impact Student’s housing experience as the University continues to make public
health-informed decisions on how best to respond to Covid-19. The Student acknowledges, understands, and
assumes the following risks associated with returning to campus and/or residing in University provided housing:
a) COVID-19 is a highly infectious, life-threatening disease declared by the World Health
Organization to be a global pandemic.
b) COVID-19’s highly contagious nature means that contact with others, or contact with surfaces
that have been exposed to the virus, can lead to infection. Additionally, individuals who may
have been infected with COVID-19 may be asymptomatic for a period of time, or may never
become symptomatic at all.
c) Because of its highly contagious and sometimes “hidden” nature, it is very difficult for the
University to control the spread of COVID-19, eliminate the risk of an individual contracting
COVID-19, or determine whether, where, or how a specific individual may have been exposed
to COVID-19.
2. Health and Safety: The University expects that all members of the community—residents, faculty, staff and
visitors—will act in a manner that demonstrates respect and consideration for those around them, including respect
and consideration for the health and safety of all community members. All resident students are prohibited from
creating a health or safety hazard within University provided housing and the University may request or require a
resident to leave University provided housing if the University determines, in its sole discretion, that a resident
student’s continued presence in the housing community poses a health or safety risk to other members of the
University community. Resident students are required to comply with health and safety laws, orders, ordinances,
regulations and health and safety guidance adopted by the University as it relates to public health crises, including
COVID-19. This guidance will evolve as the public health crisis evolves and may include, but is not limited to, social
distancing, limitations on mass gatherings, wearing a face covering, COVID-19 testing based on University protocol,
contact tracing, disinfection protocols, limitations on guests into residence halls (guests include but are not limited to
other Drew resident students residing in another residence hall, non-Drew community members and current Drew
commuter students), quarantine / isolation requirements (including before or upon arrival to campus), and changes in
dining style, offerings and service. Adherence to health and safety requirements applies to all residents, staff and
visitors and extends to all aspects of residential life, including bedrooms, bathrooms, community kitchens, lounges,
meeting rooms, and other common spaces. The Student agrees that the University shall be permitted to modify or
update its Code of Conduct and policies and procedures at any time to address a public health crisis, including
COVID-19, and the Student shall comply with such updates or modifications.
3. Quarantine / Isolation / Separation: At any time, the University requires a resident to leave University provided
housing when that resident’s continued presence in the housing community poses a health or safety risk for
community members. Resident students are required to comply with requests from the Office of Residence Life and
Housing to leave their assigned space due to COVID-19 or other public health crisis and failure to do so will
constitute a violation of the Code of Conduct and may subject a student to emergency removal from their assigned
space. Not all residential rooms, halls, or on-campus houses are appropriate for self-quarantine or self-isolation. In
situations where a resident student is recommended to self-quarantine or self-isolate, students may not be permitted
to continue residing in their residential space and will either be provided alternative housing arrangements when such
space if available or be sent home. Removal from University housing to isolate or quarantine does not constitute a
termination of the Housing Agreement.
4. De-Densifying Efforts: Resident students are required to comply with any de-densifying efforts implemented by
the University due to COVID-19 or other public health crisis, including, but not limited to, the relocation of all or some
resident students to alternative housing. Relocation does not constitute a termination of the Housing Agreement. In
the event the Office of Residence Life and Housing must relocate students as part of a de-densifying strategy due to
public health concerns for an extended period of time and alternative housing is not available, impacted students will
be able to receive a refund based on the dates and refund percentages outlined in Section 10 Refund Timeline for
On-Campus Housing and Board Plan which provides for a sliding refund culminating on the fourth week with no
more than a 50% housing refund.
5. Dining Services: Dining service, including where and how it will be offered to resident students, is subject to the
discretion of the University and is subject to modification to address public health concerns. Due to health and safety
guidance adopted by the University, set forth in Paragraph 2, the University may limit the occupancy of dining halls,
serve all products as grab-n-go, limit the amount of time students may stay within dining halls or make any other
operational adjustments needed to address health and safety concerns.
6. Cleaning: Facilities Services will continue to implement and modify cleaning protocols to address COVID-19 or
other public health emergencies in the University’s efforts to minimize the spread of disease. The Office of Residence
Life and Housing will educate and inform resident students on appropriate cleaning protocols within their assigned
spaces to reduce the spread of COVID-19 within residence halls.
7. Termination: Upon reasonable notice, the Office of Residence Life and Housing reserves the right to terminate the
Housing Agreement due to public health emergency needs, including COVID-19. In the event the Office of Residence
Life and Housing terminates the Housing Agreement due to public health concerns, impacted students will be able to
receive a refund based on the dates and refund percentages outlined in Section 10 Refund Timeline for
On-Campus Housing and Board Plan which provides for a 50% housing refund up to the end of the third week of
the fall and spring semester (See Section 10 Table for further details).
8. Liability and Personal Property Insurance: The University is not responsible or liable for the personal property of
students in residence whether it is lost, stolen or damaged. All students are urged to obtain personal property
insurance either with their parent’s household insurance policy or by the obtainment of their own student
insurance policy from another carrier for this specific purpose. As a resident, you agree to cooperate with a
roommate in the common protection of property. Room doors are to be locked when not occupied.
You acknowledge and understand that any personal effects, valuables, or other personal property of the student must
be removed from the residence halls when students vacate their room assignment. Any items left in the residence
halls after expiration of the student agreement period will be considered abandoned property and may be retained by
the University or disposed of.
9. Indemnification: You agree to fully indemnify and hold the University harmless from and against any and all
losses, damages, claims, suits, legal judgments, costs, expenses and legal fees, including attorneys’ fees, which the
University may at any time sustain because of (i) your failure to comply with any federal or state laws, rules or
regulations; (ii) any intentional or negligent conduct by you; and/or (iii) your breach of your obligations under this
Agreement. Your obligations to indemnify and hold the University harmless shall survive the termination of this
Agreement.
10. Refund Timeline for On-Campus Housing and Board Plan: The refund policy terms are determined by the
particular circumstances of each student and the date of the request to withdraw from on-campus Housing. Students
who are expelled or suspended from Housing for disciplinary reasons are not eligible for an institutional refund.
Students who request to leave housing for any reason during the first three weeks of the fall or spring semester are
entitled to a prorated refund for housing. Board Plan (meal plan) will be prorated throughout the term based on
the days used. Failure to communicate a withdrawal from housing, does not excuse the student of the housing fee
liability. Prorated charges are based upon the date of actual withdrawal from housing as determined by the
completion of the change of residency form through the Office of the Registrar and in accordance with the schedule
below for both the fall and spring semesters.
Refund Policy Schedule: Withdrawal Dates from Housing Request Percentage of Refund
First Week of Semester 90%
Second Week of Semester 70%
Third Week of Semester 50%
Fourth Week or More 0%
11. Conflict: In the event of a conflict between this Addendum and the Housing Agreement, Board Plan and the
Code of Conduct, the language of this Addendum will control.