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Revised and Effective June, 20092011

The Drew University Library has a limited number of private study carrels and lockers. The following policies and procedures are designed to administer assigned carrels and lockers in as equitable a manner as possible.

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  • Carrels are assigned, as available, to eligible Caspersen and Theological Schools students pursuing PhD, DLitt, and DMH* degrees. Eligible students will receive priority in the following order:
    • E-Level Closet Carrels:
      • PhD degree candidates who have an approved prospectus and who are working on a dissertation.
      • DLitt and DMH degree candidates who have an approved prospectus and who are working on a dissertation.
    • Baldwin Carrels:
      • PhD degree candidates who have completed course work and language exams.
      • DLitt and DMH degree candidates who have completed course work
  • The assigned term for carrels is dependent upon academic status:
    • PhD degree candidates who have completed course work and language exams may have a carrel for a period of three years or for several periods of time that add up to 36 months.
    • DLitt and DMH degree candidates who have completed course work may have a carrel for a one-and-one-half-year period or for periods of time that add up to 18 months.
    • The three-year and one-and-one-half year periods apply to any COMBINED use of Baldwin and E-Level Closet Carrels. Therefore, the maximum length of time that any doctoral candidate may have an assigned carrel is three or one and one-half years, depending on the degree being pursued. There are no renewals.
    • Effective June, 2011, the caps on maximum lengths of assignment have been suspended.  Current assignees who have met the minimum usage requirements for the past year(s) will be allowed to retain their assignments even though they are at or have exceeded their 36- or 18-month caps.
    • Short-term assignments (for one week to two months) may be made to PhD, DLitt, and DMH degree candidates who live outside the tri-state area, who qualify for a Baldwin or Closet carrel, and who are only on campus for a short period of time.
  • Drew staff or faculty members (even if they are also students) are not eligible for carrel assignments.  A minimum of two carrels will be available for use by all students as Day Carrels.  Baldwin Carrels and/or unassigned E-Level Closet Carrels will be used for this purpose.
  • The minimum usage requirement for Baldwin and E-Level Closet Carrels is 85 hours per month in September, October, February, and April. The minimum usage requirement is reduced in other months as follows: November = 70   December = 45 45  March and May = 55. Usage requirements are waived for January term, spring break, and the months of June, July, and August.
  • Assignees agree to sign in when using their carrel and sign out when leaving the carrel; the log book is at the Circulation Counter.
  • Assignments are for individual use. Carrels may be used only by the assignee. Carrels are not designed as offices or conference rooms and are not to be used as such.
  • Remove recyclables and trash from your carrel space daily and place in designated receptacles. Maintain reasonable cleanliness.
  • $75.00 will be charged if the key to a Closet Carrel is lost; this charge covers the cost of re-keying the lock. The replacement charge for a lost or damaged drawer key is $25.00. A $50.00 lamp replacement fee will be assessed if the Library-owned lamp provided in each E-Level Closet carrel is removed by the assignee. Other fees may be assessed if a carrel is damaged by an assignee beyond normal wear and tear; such fees will be determined by the Facilities Department when the Carrel Coordinator requests a repair estimate.
  • A carrel not vacated within 2 weeks of written notification will be cleared of all materials. Items not picked up after 30 days will be donated to charity. A $25.00 fee will be assessed to any assignee who does not completely clear a carrel when his/her assignment ends (whether the assignee voluntarily leaves or whether the assignment is withdrawn).

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  • Standard equipment is a chair, a built-in work surface, and a file cabinet. Personal furniture and equipment used in a carrel is to be listed on the application or on a supplemental page submitted later.
  • Noisy, hazardous, or otherwise inappropriate equipment is prohibited. This includes, but is not limited to, electric heaters and fans, coffee and tea pots, hot plates, copiers, printers, microwave and toaster ovens, popcorn poppers, refrigerators, toasters, blenders, and typewriters. No extension cords may be used. Surge protectors may be used.No signs or other materials may be placed on the outside walls or doors of carrels.

Security:

  • To comply with New Jersey State Fire Code; N.J.S.A. 52:27D, all door windows must remain totally uncovered at all times. No signs or other materials may be placed on the outside doors of carrels.
  • Keys may not be copied or lent to other persons.

ASSIGNED LOCKERS:

General Information and Eligibility:

  • Lockers are assigned, as available, to PhD, DLitt/DMH, MA, MLitt,* and CLA-BA candidates who are not eligible for a carrel assignment or who are waiting for a carrel assignment; eligible students in these degree program programs receive priority in locker assignments in the order listed. Commuting All Caspersen and Theological School students, commuting students in any degree program school, faculty on sabbatical, and CLA-BA Honors students are eligible on October 15th each year.  Drew staff or faculty members (even if they are also students) are not eligible for locker assignments.
  • Locker renewals may be granted upon assignee request to students who remain academically eligible, who have met the minimum usage requirements during the current and/or prior semester or year, and who have not committed serious policy infractions.
  • The minimum usage requirement for a locker is 2 days per week during the months of September, October, February, and April. Usage requirements are reduced in other months as follows: November= by ½ week week  December = by 2 weeks weeks  March and May= by 1 week. Usage requirements are waived during January term, spring break, and the months of June, July, and August.
  • Locker assignments will be withdrawn from any assignee who does not meet the minimum usage requirements six times (whether consecutive months or not) or who does not use their assigned locker at all for three months in a row.
  • Assignees agree to sign in when using their locker; the log book is at the Circulation Counter.
  • Assignments are for individual use. Lockers may be used only by the assignee. Combinations to locks may not be given to other persons.
  • Only Library-supplied locks may be used on lockers. Combinations may only be changed by Library staff. The replacement charge for a lost or damaged combination lock is $25.00.
  • No signs or other materials may be placed on the outside of lockers.
  • A locker not vacated within 2 weeks of written notification will be cleared of all materials. Items not picked up after 30 days will be donated to charity. A $25.00 fee will be assessed to any assignee who does not completely clear a locker when his/her assignment ends (whether the assignee voluntarily leaves or whether the assignment is withdrawn).

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