Purpose
The guest policy at Drew University creates a structure for students to host guests on campus, and residents to bring guests into their room/suite. In full support of the educational component of the mission of Drew University and the Office of Residence Life, we recognize that students who are commuting or living on campus are expected to view academic responsibilities as their primary goal. Therefore, an environment conducive to study takes precedence over socializing in the student’s residence on nights and weekends. Further, any type of violation of Drew University policy can harm the community’s ultimate goal of academic success. The guidelines for visitation are grounded in this academic mission and are designed to balance a student’s responsibilities with individual and group needs.
University Actions Against Non-Students
Persons who are not students but who violate Federal, State, or local laws or University policies may be subject to arrest, immediately banned from campus and/or may have their campus visitation privileges revoked. Student hosts are responsible for the conduct of their guests and for informing their guests of University policies. Hosts may be charged with the violation(s) of Daniel’s Dictionary that was committed by their guest(s) and/or for a violation of the University’s guest policy.
For students in family housing, the student is considered the resident, and their family members (spouse, partner, children, etc) are considered guest.
Residential Guest Policy
University housing is provided only for those students who have been assigned a room and have signed a housing agreement with the Housing Office. Other persons, or guests, have no right of entry into the residence halls, but are allowed entry by a sponsoring student.
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If it is determined that a guest’s stay is for the purpose of taking up residence, the student host may be charged restitution, face a student conduct charge and/or the guest may be restricted from further entry into the residence hall or campus grounds. Similarly, a guest may not have multiple, consecutive host for the purpose of taking up residency.
The University reserves the right to deny access to any guest(s) without advance notice.
Guest(s) with cars are required to visit the Department of Public Safety in Pepin Hall for a temporary parking pass, regardless of the time of their arrival or the duration of their stay.
Guest(s) may not sleep overnight in a lounge. Guest(s) must sleep in their host’s room/suite.
Guest(s) who are not properly registered or violate policy may be required to leave campus and their host may face student conduct charges.
Students are asked to report suspicious or uninvited visitors to the Department of Public Safety at 973/408-3379.
Registering Your Guest(s)
Residents must register their guest(s) with the Office of Residence Life. Guest registration occurs online via the Residence Life website by completing the guest registration form. It must be completed by the resident who is hosting the guest. In emergencies, the Desk Attendant who is working in the complex where the resident resides can register the guest. Desk Attendants work Sunday through Thursday from 9pm to 12:30am and Friday and Saturday from 9pm to 2:30am. Residents must bring their guest to the Desk Attendant to complete the guest’s registration.
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If the building in which the host resides does not have a Desk Attendant, the expectation is that the host will register their guest at the desk located in their complex and receive a guest pass. If the host and their guest(s) visit another complex, the guest pass will be accepted; there is no need to re-register with an additional complex.
Commuter Guest Policy
Commuter students are permitted to host guests on campus. However, commuters can not host guests in the residence halls.
During the guests’ stay on campus, the commuter student (host) is responsible for the conduct of their guest(s) and informing their guest(s) of University policy and procedures.
Guest(s) are to be accompanied by their host at all times. If entering a residence hall, the commuter and guests of the commuter must be hosted by a residential student.
The University reserves the right to deny access to any guest(s) without advance notice.
Guest(s) with cars are required to visit the Department of Public Safety in Pepin Hall for a temporary parking pass, regardless of the time of their arrival or the duration of their stay.
Guest(s) who violate policy or cause disturbances may be asked to leave campus and their host may face student conduct charges.
Students are asked to report suspicious or uninvited visitors to the Department of Public Safety at 973/408-3379.
Guest Policy at Student Events
Student Organization Events on Campus:
When events are open to the public as stated on the EMS request form, events will be evaluated for security needs by Public Safety
If an event requires a pre-registration form, the event planner must meet with their Student Activities Advisor to create the online registration form
Every non-Drew individual must sign up on the event registration form; this includes alumni and individuals who are not currently enrolled students.
Event registration forms will be posted as sub-pages on the Club Events website.
Each non-Drew individual is subject to approval by Public Safety
If someone is not approved by Public Safety, the student event coordinator will be notified and responsible for communicating this with the individual(s).
Pre-registration forms will be closed a minimum of 48 hours prior to an event.
When a Drew student is permitted to bring a guest to an event, all guests must be registered with the sponsoring group
If guests are staying on campus overnight, the Residence Life guest registration form must also be completed
Any student and/or guest at an event who is visibly intoxicated, may be removed from the event at the discretion of the University staff on site.
Students and/or guests may encounter appropriate sanctioning.
If a student or guest is asked to leave an event, their guest or student host must also exit the event.
Students and/or guests may encounter appropriate sanctioning.
During Senior Week - CLA students (subject to additional rules and regulations as announced by the Office of Student Activities)
Seniors and Guests of Senior Week
Graduating seniors are allowed to have one guest reside with them during Senior Week
There is a fee to be a guest during Senior Week; payable at the time of check-in
If your guest is arriving later in the week, the fee still applies, there is no reduced fee for late arriving guests
Undergraduate students who are guests, must officially check out of their room (by completely vacating their room and turning in their key) and reside with the senior host
Only one guest may be registered; guests may not change throughout the week
All seniors and their guest must be registered prior to Senior Week
Guests of Seniors must be in good social standing (i.e. guest may not be on probation or higher); in order to participate in Senior Week activities
Alumni/ae are only permitted to attend events or be on campus as the guest of a current senior
The deadline to register for Senior Week is the Monday before Senior Week events begin
Events that Senior Week guests are permitted to attend are made available in the Spring semester
The website to register for Senior Week will be available, on the Student Activities website.
Check-In for Senior Week 2018
All students/guests for Senior Week must check in with Student Activities on Wednesday, May 9, 2018 in the Ehinger Center, to receive a wristband
The wristband will allow seniors and their guest to enter senior events
Commuter Students must also register and wear a bracelet
Wristbands must be worn at all times, for the duration of Senior Week until Commencement on Saturday, May 12, 2018.
Non-Senior students on campus during Senior Week
Volunteers, student employees, student performers, and students with special housing accommodations must also pick up a wristband on Wednesday, May 9, 2018.
The wristband will serve as your residence hall and meal plan access during Senior Week, even if a card swipe is required.
All volunteers and commencement performers are excluded from events unless they are the registered guest of the senior.
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