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1. Any member of the Drew community, visitor or guest may allege that a student has violated University policy and when appropriate the University may choose to file allegations on behalf of another person or on its own behalf. All allegations of conduct policy violations should be submitted to the Dean of Students, Office of Residence Life and Student Conduct and Community Standards, Office of Residence Life or the Department of Public Safetyor Campus Security. Formal allegations must be made in writing, such as a letter, email or incident report.

2. If a student poses an immediate danger or threat to the health, safety, or well-being of the University community and/or its members, the Dean, or designee, may impose a temporary suspension or separation from the University or other restriction with no prior notice, effective until a hearing is held and a determination reached.    

3. A student alleged of a violation will be contacted by a Conduct Officer to discuss the allegations, which often may be at the same time of the Administrative Meeting.  Email   Email is the primary form of communication for all students.  Each   Each student is responsible to check and respond to their Drew University Email (@drew.edu) account.

4. In cases of major and/or repeat offenses (those which potentially could result in a removal from the residence halls or suspension/expulsion from the University), the Conduct Officer will meet with the student to review the allegations and the Student Conduct procedures prior to the Administrative Meeting.  Should The goal of an Administrative Meeting is to arrive at a finding of “responsible” or “not responsible” and impose appropriate sanctions in a timely and fair manner. Should a student fail to schedule or attend this meeting an Administrative Meeting in the time designated by the Conduct Officer, the process student’s case will continue be decided in his/her absence.

5. Administrative Meeting: The goal of an Administrative Meeting is to arrive at a finding of “responsible” or “not responsible,” and impose appropriate sanctions in a timely and fair manner.

6. If there is more than one allegation and the student accepts “responsibility” to one allegation but not to the other, the administrator shall determine if the case needs to be referred to an Administrative Meeting.

7.   In cases where a student withdrawals from the University the case may either be adjudicated in a timely manner, or placed on hold and listed as unheard.. 

8. In cases of major and/or repeat offenses (those which potentially could result in a removal from the residence halls or suspension/expulsion from the University), the Conduct Officer will meet with the student to review the allegations and the Student Conduct procedures prior to the Administrative Meeting. Should a student fail to schedule or attend an Administrative Meeting this meeting in the time designated by the Conduct Officer, the student’s case process will be decided continue in his/her absence.  In cases where a student withdrawals from the University the case may either be adjudicated in a timely manner, or placed on hold and listed as unheard.

9. If the student accepts responsibility for all allegations, the conduct officer may discuss possible sanctions with the student during the meeting. If there is more than one allegation and the student accepts “responsibility” to one allegation but not to the other, the administrator shall conduct anAdministrative Meeting to gather evidence for or against a finding of responsibility, deliberate, and inform the student of the findings and sanctions via email in a timely manner.

Procedures for Procedures for an Administrative Meeting

Students charged with a violation of the Student Conduct Policy will be directed to meet with a conduct officer, and will receive notice of the alleged violations prior to a meeting.  In and scheduled meeting time via email. Students are expected to check and read their emails and may request for the meeting to be rescheduled if there is a conflict with the time by reaching out to the conduct officer before the originally scheduled time. In cases of violations of the Human Rights or Sexual Harassment and Misconduct Policies, students will be subject to those policy’s procedures.

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1. Discuss the complaint and alleged conduct, allowing the student to present his/her understanding of the events related to the incident(s).

2. Conduct the process in a timely fashion. (In cases where incidents occur near the end of a semester, the case may need to be adjudicated at the beginning of the next semester or during a break period).

3. Permit the student to be accompanied by a silent supporter drawn from the University Community. Parents or relatives are also permitted but must also be a silent supporter. Students must sign a FERPA release form to allow someone uninvolved in the incident to be present during the administrative meeting..

4. Permit the accused to speak on Permit the accused to speak on his/her own behalf and present appropriate and pertinent information and witnesses.  The   The hearing officer will make all determinations on what information or witnesses may be presented for consideration.   Character   Character witnesses are not permitted.

5. Determine an appropriate finding of either “responsible” or “not responsible” for each alleged policy violation based upon the preponderance of evidence.

6. If a student is found responsible, the conduct officer will advise the student of the sanction(s) imposed.

7. After a decision has been rendered, the student will receive notice via email of the outcome and sanctions. It is the student’s responsibility to complete all sanctions as imposed. Failure to abide by or complete a sanction may result in additional sanctions.

8. In certain cases deemed appropriate by the proper authorities, information on an offense may be disclosed to individuals or to the entire University community.  In   In accordance with guidelines established in the Family Educational Rights and Privacy Act (FERPA), the record of most disciplinary proceedings findings is not open to the public. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, permits the disclosure of campus disciplinary system findings to victims of "crimes of violence" upon written request. In addition, FERPA permits the final results of campus disciplinary proceedings for crimes of violence to be disclosed to victims, including the name of the accused held responsible and the nature of the offense.

Appeals

1. offense.

Appeals

1. The right of a student found responsible to one appeal is guaranteed. Appeals must be submitted within five (5) business days of receipt of the written result of the conduct process, in writing as described in the outcome letter to the Dean of Students or designee. Appeal form: https://cm.maxient.com/reportingform.php?DrewUniv&layout_id=4 Appeals The right of a student found responsible to one appeal is guaranteed.  Appeals may be granted for the following reasons only:

1. Pertinent new information is available which was not known to the person appealing at the time of the original hearing.

2. A procedural error was made that precluded a fair and impartial hearing. Deviations from designated procedures will not be a basis for sustaining an appeal unless significant prejudice results.

Decisions following the hearing must be appealed by the student within five(5) business days of receipt of the written results of such hearing. Appeals must be submitted in writing, via email, to the Dean of Students or designee, as described in the outcome letter.

1. The sanction(s) assigned are unduly harsh and/or incommensurate with the violation

Sanctions

The University maintains the right to impose any sanction(s) upon students found responsible for violating the Student Conduct Policy or other University policy.  Violations of these policies may result in a variety of sanctions, ranging from severe penalties to less stringent measures, as appropriate to the underlying conduct, course of conduct, or and overall student conduct history.  The primary purpose of sanctions is generally educational and rehabilitative, although in some matters, the protection of the Drew community will be important as well. The reasons for the imposition of sanctions will be stated in the student’s file and will become a part of the student’s record.

1. Revocation of Admission:  Admission to the University may be revoked for fraud, misrepresentation or a violation of the University policies.

2. Revocation of Degree:  A degree awarded to a student by the University may be revoked for fraud, misrepresentation, or other violation of University standards in obtaining the degree.

3. Withholding Degree: The University may withhold the awarding of a degree otherwise earned until the completion of the process set forth in the Student Conduct Policy, including the completion of all sanctions imposed, if any.

4. Expulsion from the University: Unconditional and permanent separation from the University. The expelled student shall be barred from the University campus and all University sponsored activities.

5. Expulsion from the Residence Halls: Unconditional and permanent separation of the student from residing in, being around, participating in activities within or visiting the residence halls.

6. Suspension from the University: The student is separated from the University, effective at a specified time, for a specified period of time with the privilege of applying for re-entry after the period of suspension. In making a determination on the reentry application, the University will evaluate the documented (as appropriate) progress the student has made and/or any positive indication that the student is ready for re-entry. The student will need to obtain clearance from the Dean of Students, or designee, in order to return to academic work. The student will be barred from campus during his/her time of suspension, and will be treated as a trespasser if found on campus during their period of separation.

7. Suspension from the Residence Halls: The student is required to move out of the residence hall, effective at a specified time, and may not reside in, be around, participate in activities within, or visit the residence halls for a specified period of time with the privilege of applying for re-entry as a residential student after the period of suspension.  In In making a determination on the re-entry application as a residential student, the University will evaluate the documented (as appropriate) progress the student has made and any positive indication that the student is ready to return to the residence halls. The student will need to obtain clearance from the Dean of Students, or designee, in order to return to the residence halls.  The The student will be barred from being in or around campus housing during his/her time of suspension, and will be treated as a trespasser if found in or around campus housing during their period of separation.

8. Restriction: The student is restricted from facilities, programming, participating in certain University events and activities, holding leadership positions at any level in campus organizations, or from remaining a resident on campus. Certain restrictions are imposed for a specified period of time, while others may be permanent.

9. Probation: The student is placed under a status whereby any further violation of University regulations is considered in the context of the original violation and with prejudice. Additionally, the student is more likely to be suspended or expelled from Housing or the University during the time of probation status if found responsible of further student conduct violations. The period of probation lasts for a specified period of time. Probationary status may impact a student’s ability to study abroad and/or to hold leadership positions in student organizations.

10. Residence Hall Relocation: Room re-assignment to another residence hall or floor.

11. Warning: Written notification to the student that any repetition of the behavior will result in more severe disciplinary action.

12. Restitution: Compensation for loss, damage, or injury. This may take the form of appropriate service and/or monetary or material replacement.

13. Disclosure: In certain cases deemed appropriate by the proper authorities, information on an offense may be disclosed to individuals or the entire University community, including parents or guardians.

14. Discretionary Sanctions: Educational assignments, essays, trainings, assessments, service to the community with a specified length of time, or other related discretionary assignments.