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Violation of these regulations may result in loss of access to Special Collections.
Appendix I: Drew Theses Classed In Special Collections
Copies of Drew theses classed in Special Collections shall be subject to all these policies. Patrons should contact Masato Okinaka or his designee, to arrange to use the theses in the Methodist Library Reading Room during its normal hours of operation (Monday-Friday, 9:00 a.m.-5:00 p.m.).
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Bibliographical references may be noted, but passages must not be copied without permission of the author, and without proper credit being given in subsequent written or published work.
Appendix II: Access Policy For University Archives
Appendix
Because of the location, staffing and special nature of the University Archives, the following Appendix supersedes some of the General Guidelines.
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- All users will register with the University Archives staff before beginning research.
- University Archives material will be used in the Methodist Library Reading Room located in the United Methodist archives and history center..
- University Archives material does not circulate. Material may not be taken from designated reading areas without permission of University Archives staff.
- In cases where circulating copies of university publications exist, patrons will utilize those copies before consulting the University Archives.
- The use of gloves when handling photographic material is required. Gloves will be provided.
- The University Archives may limit and/or restrict access to certain types of records. The following records can be used only with permission of the Dean of Libraries:
- Records of a sitting administration
- The following records are closed to researchers:
- Individual education records of living students or living former students, as defined by the Family Educational Rights and Privacy Act of 1974, unless the student or former student grants access in writing.
- Individual employment records of current employees or living former faculty members, administrators, or staff members, including records which concern hiring, appointment, promotion, tenure, salary, performance, termination, or other circumstances of employment, unless the faculty member, administrator or staff member grants access in writing.
- Records which have been restricted by Deed of Gift.
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- Material may be photocopied or scanned only with permission of the University Archives staff. Only University Archives staff can make photocopies. A photocopying charge will be assessed.
- Researchers must secure written permission from the University Archives staff to publish archival material. Researchers assume all responsibility for conforming with copyright laws and for correctly citing the source of the archival material. This repository should be cited as "Drew University Archives, Madison, New Jersey." One gratis copy of any publication resulting from extensive research in the University Archives should be presented to Drew University.
-- May 2008
Appendix III: Photocopying and Scanning from Special Collections and University Archives
This policy applies to University Archives and to Special Collections in both the Drew Library and the Methodist Library. Exceptions are made for:
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--Appendix III approved by Director's Council 10/6/04
Special Collections Contacts
Members of the Special Collections Committee: Matthew Beland, Lessie Culmer-Nier, Lucy Marks, Masato Okinaka, Chris Anderson.