I. LIBRARY FACULTY RANKS
The term "adjunct" is used for a librarian whose appointment is normally part-time and of specific duration. The term "visiting" is normally used for a librarian who has academic rank at another institution and is here temporarily. There may be other positions established to serve a special academic function.
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Librarians may be elected to one of the school faculties, and may thereby be granted professorial titles in the ordinary nomenclature of the Faculty. Nevertheless, their rank and title on the Library Faculty would be determinative, and they may not hold a higher position on the school Faculty which elects them.
II. LIBRARY FACULTY EVALUATION
Details of the review process, including time table, are determined by the Committee on Faculty of the school conducting the review. It should be noted that the library faculty is exceptional in the particular use of the rank of Instructor and lack of eligibility for tenure; the review process for library faculty should be adapted accordingly, as articulated in the Library Faculty Regulations.
Library Faculty evaluation has two parts. The first is the annual review for reappointment, which is between the librarian and supervisor. This process reviews the librarian’s progress toward earlier goals, sets goals for the coming year, and identifies changes in the librarian’s job. The annual review ensures that the librarian’s performance and job description are consonant with the library’s mission and goals. The second is a peer review generally every four years between the librarian and the Library Committee on Faculty (see Section IV for exceptions). The role of LCOF in peer reviews is to provide an additional and library-wide perspective on the librarian’s performance and goals. This process reviews the librarian’s performance over the last four years and affirms that performance and/or provides suggestions for change. Newly hired librarians have a peer review after two years.
III. LIBRARY FACULTY ANNUAL REVIEW/REAPPOINTMENT
The librarian completes the Librarian’s Annual Report and Self-Evaluation and gives it, together with the current job description and current vita, to the supervisor. After reading the Report and Self-Evaluation, the supervisor completes the Supervisor’s Comments and returns the documents to the librarian. The librarian and supervisor meet to discuss the Report and Self-Evaluation, giving job responsibilities the highest priority. The discussion covers progress towards the past year’s goals and proposed goals for the coming year. Discussion of the proposed goals may result in a revised job description.
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- Indicate the professional goals identified for the time until the next scheduled review and show how they are to be accomplished.
- Other letters or documents, where appropriate.
IV. PEER REVIEWS
The performance of each full time librarian is generally reviewed every four years by the Library Committee on Faculty, with the following exceptions: performance of a newly-hired librarian is reviewed after two years, and every four years thereafter; promotion requests require a peer review, which resets the four-year cycle.
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The LCOF uses the submitted material to evaluate and review the librarian’s goals and performance in terms of his/her job responsibilities, professional development and service. At the completion of the peer review, the LCOF produces a written report which supports its recommendation regarding reappointment or promotion. The recommendation and report are sent to the Library Dean and to the librarian. After the Dean and librarian receive the LCOF report, the librarian may request a meeting with the LCOF if he/she has any concerns or comments.
A. REGULARLY SCHEDULED PEER REVIEWS
Regularly scheduled peer reviews are conducted early in the spring semester. Librarians scheduled for peer review submit documents to the Library Committee on Faculty by February 1.
B. PEER REVIEWS OUT OF SEQUENCE
A peer review out of sequence begins a new four year cycle.
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Leaves of absence or sabbatical leaves in the year during which a peer review is due may postpone the year of review for one year.
V. PROMOTION
A request to be considered for promotion is given to the Library Committee on Faculty by November 1 of the year prior to the July in which the promotion could occur. If the librarian is eligible, documentation is due to the LCOF by December 1 so that the process can be completed before the February Board of Trustees meeting.
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