The Library Committee on Faculty reviews and evaluates sabbatical requests using the following procedure:
A. It determines eligibility of applicant based on length of service and timing of previous sabbatical leaves.
B. It ensures that the proposal addresses the requirements specified in the Library Faculty’s sabbatical procedures. This includes an adequate description of the project, the timing of the sabbatical, and arrangements during absence.
C. It considers the effect of the applicant’s absence in terms of his or her responsibilities. The chair of the LCOF consults with the applicant’s supervisor to verify coverage of the applicant’s responsibilities. The LCOF confirms that individuals who have been identified to assume temporary responsibility have agreed to the duties. It also considers the library-wide impact of current and proposed sabbatical leaves. Should it appear that applicants have overlapping responsibilities, or that the proposed sabbaticals may result in more than 1.5 librarians on leave during any one semester, the LCOF may suggest alternative scheduling arrangements in order to continue essential library functions. The LCOF uses the following criteria in attempting to resolve such conflicts:
- Applicant’s postponement from a previous year
- Length of service since previous sabbatical
- Ability of the library to rearrange responsibilities of librarians on sabbatical leave
- Outside deadlines affecting the project
In no case should the topic of the project itself be used as a criterion.
D. It ensures that the proposal is revised by the applicant, if necessary, before it is forwarded to the Dean.
E. It forwards the proposal with a covering letter to the Library Dean, who follows the procedures stipulated in the Faculty Personnel Policy.
F. Upon approval of the sabbatical requests by the Board of Trustees, the chair of the LCOF sends a memo to Library employees announcing the forthcoming sabbaticals and their topics.
Approved: 10/10/2003
Amended: 2/13/2009