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c. Room Inspections: In order to maintain a healthy, safe environment in the residence halls, the Office of Residence Life conducts room inspections several times during a semester. Residence Life Policy infractions, including possession of any prohibited items listed below, may result in fines or a referral to the Office of Student Conduct and Community Standards for disciplinary action. Allegations of conduct policy violations, including provisions of the University’s Alcohol and Other Drug Policy, may result in the filing of a formal incident report by Residence Life and/or Public Safety Campus Security staff members, and may result in disciplinary action as outlined in the student conduct procedures within Daniel’s Dictionary. Please see the Procedures for Residence Life Policy Violations section below for more information. Residents should note that the Borough of Madison will conduct periodic fire inspections of both general/public spaces, as well as individual student rooms. Fines from the Borough are the direct responsibility of the student, and are significantly larger than university fines.
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d. Property Damage: The University is not responsible for damage to, or loss of, students' personal property due to fire, facility failure, theft, any type of water damage, or severe weather. Students are encouraged to check on their parents' insurance coverage or obtain personal property insurance prior to arriving to campus. All items that are believed to be lost or stolen should be reported to the Department of Public Safety Campus Security within a timely manner.
II. Residence Life Policies
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Vandalism should be reported in writing via an official Incident Report (See Incident Reports), to your Coordinator of Residential Engagement, or to the Department of Public SafetySecurity. It is important to report these damages as soon as it is noticed and prior to the closing of residence halls for any break period by contacting a staff member.
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Graduate and Theological students experiencing a lock-out are encouraged to contact Public SafetyCampus Security.
i. Prohibited Items: To protect the health and welfare of the University community, the following are prohibited in residence halls. Please note that this is not a complete list, and may be amended if a product is subject to a safety recall, or additional guidance is given by the Madison Borough Fire Department or other source. Consult your Coordinator of Residential Engagement if you are unsure about an item. Any of these items found can be confiscated and discarded at the discretion of the Coordinator of Residential Engagement. Guidance and helpful tips on what to bring when moving into University housing can be found online on the Residence Life and Housing website.
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k. Signs, Banners, and Chalking: The posting person/organization is responsible for removing signs promptly once the event has past. No materials shall be posted on windows, doors or glass panels either inside or outside the residential buildings. The only exceptions are materials relating to fire, health, or safety (such materials must be approved for posting by the Director of Public SafetyCampus Security).
Banners may not be hung outside residence halls or in residence hall windows.
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l. Solicitations: To protect the privacy of residents, solicitations, sales, canvassing, fundraising and contribution drives are restricted. Permission can only be granted via the Director of Residence Life for Student Engagement. For more information, contact the Office of Residence Life. If someone is seen soliciting on the residence hall floors or main areas, please contact your CA/HA, CRE or Public SafetyCampus Security.
m. Smoking: Drew University is a smoke free campus as it applies to all academic, student support and residential buildings. All private (residential rooms, suites, townhouses, bathrooms, etc) and public areas (main lobby, common lounges, study rooms, hallways, laundry facilities and stairwells) in all residential facilities are considered smoke free. Resident students and their guests must smoke outside of the University owned residential facilities. It is strongly recommended that smokers remain far enough from the building to respect the rights of non-smokers. The use of electronic smoking devices (including but not limited to Minis, Mid-Size E-Cigs, Vape Pins, Advanced Personal Vaporizers (APVs), and MODs), is also prohibited and is treated the same as smoking. Smoking is prohibited at an exterior area, such as doors and windows if smoking in the exterior area results in migration, seepage, or recirculation of smoke to an indoor space. Smoking is currently not allowed on certain pathways around campus, and students should abide by those regulations.
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Procedures for Failed Room Inspections (including possession of prohibited items): Residence Life staff conducts room inspections several times during the semester. Residents can pass or fail the inspection based on the status of the bedroom, or if applicable, the common areas of a suite or a bathroom. A resident will fail a room inspection due to possession of prohibited item(s) or if the overall condition of the living area does not meet standards to maintain a healthy, safe environment in the residence halls. A student may receive a warning from Residence Life staff for a first failed room inspection. Fines will be assessed for a subsequent failed room inspection (including possession of any prohibited items). $25 is the minimum fine for a second violation. If a resident fails a room inspection three times during the year, an Incident Report will be filed, and he/she will be referred to the Office of Student Conduct and Community Standards for disciplinary action. In cases of shared living areas, a resident may claim responsibility for prohibited items with their CRE; otherwise the entire unit may be assessed any applicable fines. Please note that damage charges are also assessed during room inspections. It is expected that residents will report major damages or safety issues to Residence Life staff as soon as possible. At the discretion of University staff, a formal incident report may be filed for allegations of policy violations at any point by Residence Life and/or Public Safety Campus Security staff members, and may result in disciplinary action as outlined in the student conduct procedures within Daniel’s Dictionary.
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