Connecting Your Mobile Devices to Google Apps

Google provides a broad range of options for connecting mobile devices to Google Apps.  There are options for iOS devices (iPhone, iPad), Android phones and tablets, Windows Mobile devices, and Blackberry devices. University Technology will support iOS, Android, and Windows Mobile, and will offer best effort support for BlackBerry.  

Faculty and staff users who are required to receive email on a mobile device for work purposes should follow the procedures in the stipend request form. All faculty and staff also have the option of using their personal devices to send and receive Drew email.

For non-Android devices, University Technology recommends connecting to Google Apps with Google Sync support (see below for Android instructions). This support provides connectivity to Google Apps as if it were a Microsoft Exchange server.  As such, you will use the following settings:

Username:  yourusername@drew.edu

Password:  your uLogin password
If you have enrolled in the Duo Two-Factor Authentication service, use your Device Password instead.  

Server: m.google.com

Port: 443

Domain: leave blank

Instructions for specific devices are below.

Before you begin

The Terms of Service for using Google Apps is only available on the web, so before you set the account up on a mobile device, you will need to access your Drew Google account on the web. You only need to do this once, so if you've already logged in to your Google Apps account, you do not need to repeat this step.

1. Sign into your Drew Google account on the web. The easiest way is to simply go to http://mail.drew.edu.

2. Be sure to accept the Google Terms of Service and complete the "CAPTCHA."  

3. Proceed to the instructions for your device. 

iOS (iPhone, iPad)

To configure your iPhone or iPad, please follow the instructions available at Google Support.  Please note that you access Google by using the "Microsoft Exchange" server type on your phone. Do NOT use the "Gmail" option; it will not work fully. You will not get calendars and contacts on your device, and email will only show up on your device periodically instead of as soon as it is received.  Please also note that, although Google has disabled Exchange support for gmail.com accounts, it remains available for Google Apps accounts.

1. Go To the "Settings" app on your phone.

2. Select "Mail, Contacts, Calendars"

3.Scroll down to "Add Account".

4. Select Microsoft Exchange Account.

5.  Enter your email address and uLogin password (or device password, if you have enrolled in the Duo Two-Factor Authentication service) in the fields on the screen.  Use an informative name for Description such as "Drew Email". Click Next.

6. Please enter the the following information into the open fields.

Email= username@drew.edu
Server= m.google.com
Username= username@drew.edu
Password= Your Drew uLogin Password, or if you have enrolled in the Duo Two-Factor Authentication service, your device password.  

When you are finished entering all the information please click on Next.

7. Make sure your Mail, Contacts and Calendars are all turned on. Then click Save.

Android: 

(most Samsung, HTC, LG, Motorola smartphones, Android tablets)

Android phones have native support for Google Services built in.  To configure your Android device, follow the instructions at Google Support.  You can have multiple Google accounts on your phone and it will show contacts and calendars for all of them (calendars from different accounts have different colors by default).  Most other Google apps on the device allow you to switch which account is active or switch between accounts interactively.

While different Android phones from different vendors may look slightly different, here's the procedure for an Android 4.2 phone:

1. Go To the "Settings" app on your phone.

2. Scroll down to "Accounts" and select "Add account":

3. Select the "Google" option (you may see different types of accounts on your device).

4. Select "Existing".

5. Enter your Drew email address and either your uLogin password or, if you have enrolled in the Duo Two-Factor Authentication service, your device password.  

• Double check that your email address ends in "@drew.edu"
• Google will point out that you are agreeing to the Google Terms of Service, Privacy Policy, and Google Play Terms of Service. They also give you the option to be kept up to date with news and offers from Google Play. If you do not want these emails, be sure to uncheck the box before touching OK.
• Faculty/staff users: See "Google Apps Device Policy" below for additional steps.

6. You may receive a screen offering to configure Google Play Store or "Set up payment info". You can select "Not now" here.

7.  Your phone will work for a moment, and if successful will show what information is configured to sync to your phone.

• If you do not want all of these things to sync, you can remove the check from the appropriate boxes. Please be careful if choosing to remove sync for some of these.

Google Apps Device Policy

Faculty/staff users:  Under our new policy on the responsible handling of University data, Android users who connect their Drew account to their device are required to install and configure the Google Apps Device Policy app for their device.  This will allow Drew to lock or wipe the device in the event that it is lost or stolen, and will allow Drew to protect sensitive University data that might be available in Gmail, Drive, or stored on the device.

Open the app after installing, and click Next.

Select Activate to activate the Device Policy app to manage your device.

Click on Enforce to enable the policy for your device.

You will see your device properly managed and synced once this is complete.  You can now exit the app.

In the event your device is lost or stolen, you can go to https://www.google.com/apps/mydevices/ to locate the device on a map, activate an alarm, remotely lock the device, or remotely wipe it.  University Technology can also wipe the device remotely if desired.

Windows Phone:

Google also supports Google Sync for Windows phones.  Click here for instructions.

Blackberry:

BlackBerry 10 devices (Z10, Q10) can also be set up with Google Sync.  Instructions are available at the BlackBerry site using the settings shown at the top of this page.

For BlackBerry 6 and 7 devices (most newer Bold, Torch, and Curve devices), you configure your device to use the BlackBerry Internet Service (BIS).  Your BlackBerry will recognize the Gmail server and allow for calendar, contact, and email synchronization.  Please note you cannot have two accounts on your device with the same email address so you'll have to remove whatever email support you have on the BlackBerry now and replace it with the BIS connection.