Not everyone wants to use a web browser to access their email. If your preference is to use a separate email client, you will need the following server settings and information to be successful.

Please keep in mind that those signed up for Duo Security will need to retrieve their device password from the self-service portal.

 

Enable less secure apps first:

  1. Go to the "Less secure apps" section in My Account.
  2. Next to "Access for less secure apps," select Turn on

 

Outlook

Microsoft offers the following instructions: https://support.office.com/en-US/article/Import-Gmail-to-Outlook-20fdb8f2-fed8-4b14-baf0-bf04b9c44bf7

Keep in mind that anyone in Duo Security will need to use their device password.

IMAP Setup for Outlook

https://support.google.com/mail/answer/7126229?hl=en

Change your IMAP settings for your email client

Use the table below to update your client with the correct information. For help updating your settings, search your email client's Help Center for instructions on setting up IMAP.

Incoming Mail (IMAP) Server

imap.gmail.com

Requires SSL: Yes

Port: 993

Outgoing Mail (SMTP) Server

smtp.gmail.com

Requires SSL: Yes

Requires TLS: Yes (if available)

Requires Authentication: Yes

Port for SSL: 465

Port for TLS/STARTTLS: 587

Full Name or Display NameYour name
Account Name, User name, or Email addressYour full email address
PasswordYour Gmail password (Users enrolled in Duo will need to go to http://www.drew.edu/duo to get their device password)

Mail on a Mac

  1. Open the Mail app
    1. If you see a prompt to add an account when you open Apple Mail, skip to step 5
  2. Select the Mail menu at the top, and then Preferences
  3. Open the Accounts section
  4. Click the + button in the bottom corner
  5. Choose Google
  6. Type your name
  7. Type your full email address (username@drew.edu)
  8. Type your password. If you are signed up for Duo Security, you'll have to enter your device password
  9. Click Continue
  10. Confirm that your email address is correct and click Create
  11. In the Accounts window, select the Drew Google account on the left side 
  12. Click on the drop down box for Outgoing Mail Server (SMTP) and choose Edit SMTP Server List...
  13. Highlight the Gmail (smtp.gmail.com) SMTP server in the top box and click on Advanced in the lower half of the window
  14. Change the username from <your username> to <your username>@drew.edu, e.g. rspivak to rspivak@drew.edu
  15. This may clear the password box, if it does, re-enter your Drew password or your Drew device password (from http://www.drew.edu/scripts/ut/2factor) if you are enrolled in Duo Security
  16. Click on OK to save the changes.
  17. Close the Accounts window

Thunderbird

  1. Open Thunderbird
  2. Go to File > New > Existing Mail Account
    1. If prompted to create a new email address, select "Skip this and use my existing email"
  3. Type your name
  4. Type your full email address (username@drew.edu)
  5. Type your password. If you are signed up for Duo Security, you'll have to enter your device password
  6. Click Continue
  7. Confirm that your email address is correct and that the IMAP radio button is selected, and click Done

More Information From Google

Google's Get started with IMAP and POP3 article