Drew University Library

Revised and Effective June 1, 2014

The Drew University Library has a limited number of private study carrels and lockers. The following policies and procedures are designed to administer assigned carrels and lockers as equitably as possible.

ASSIGNED CARRELS:

General Information and Eligibility:

• Carrels are assigned, as available, to eligible Caspersen and Theological Schools students pursuing PhD, DLitt, and DMH* degrees. Eligible students will receive priority in the following order:
  • E-Level Closet Carrels:
    • PhD degree candidates who have an approved and signed prospectus and who are working on a dissertation.
    • DLitt and DMH degree candidates who have an approved and signed prospectus and who are working on a dissertation.
  • Baldwin Carrels:
    • PhD degree candidates who have completed course work and language exams.
    • DLitt and DMH degree candidates who have completed course work
      
      
• After October 15th of each year, available Baldwin carrels may be assigned to other doctoral students. Eligible students will receive priority in the following order:
  • PhD students whot have not yet completed course work and language exams
  • DLitt and DMH students who have not yet completed course work.
    
    
• After December 15th each year, remaining available Baldwin carrels may be assigned to other Caspersen and Theological School students pursuing graduate degrees in the following order for priority:
  • DMin/MA/MMH/MLitt students.
  • All other graduate students
    
    
• The assigned term for carrels is dependent upon academic status:
  • PhD degree candidates may have a carrel for a period of three years or for several periods of time that add up to 36 months.
  • DLitt and DMH degree candidates may have a carrel for a one-and-one-half-year period or for periods of time that add up to 18 months.
  • Students in other Caspersen or Theological School degree programs may have a carrel for one year or for periods of time that add up to 12 months. There are no renewals.
  • The assignment periods for PhD, DLitt, and DMH candidates apply to any COMBINED use of Baldwin and E-Level Closet Carrels. There are no renewals.
  • Students completing a master's level program and entering a doctoral program may reapply under their new student status.
  • Short-term assignments (for one week to two months) may be made to PhD, DLitt, and DMH degree candidates who live outside the tri-state area, who qualify for a Baldwin or Closet carrel, and who are only on campus for a short period of time.
• Drew staff or faculty members (even if they are also students) are not eligible for carrel assignments.  A minimum of four carrels will be available for use by all students as Day Carrels.  Baldwin Carrels will be used for this purpose; unassigned E-Level Closet Carrels may also be used as Day Carrels.
• The minimum usage requirement for Baldwin and E-Level Closet Carrels is 75 hours per month in September, October, February, and April. The minimum usage requirement is reduced in other months as follows: November = 62, December = 40,  March and May = 48. Usage requirements are waived for January term, spring break, and the months of June, July, and August.
• Assignees agree to sign in when using their carrel and sign out when leaving the carrel; the log book is at the Circulation Counter.
• Carrel assignments will be withdrawn from any assignee who does not meet the minimum usage requirements six times (whether in consecutive months or not) or who does not use their assigned carrel for three months in a row, whether or not there is a waiting list.
• When there is a waiting list for carrels, the assignee(s) with the lowest usage may be asked to vacate their carrels even if they have missed the minimum usage requirements fewer than six times, or not used their carrels at all fewer than three times. Until they have missed the minimum use requirements six times, PhD, DLitt and DMH students will only be asked to vacate their carrels for another eligible PhD, DLitt or DMH student. All other Caspersen and Theological School students with low usage may be asked to vacate for eligible candidates in any degree program at any time.
• Assignments are for individual use. Carrels may be used only by the assignee. Carrels are not designed to be offices or conference rooms and are not to be used as such.
• Please remove recyclables and trash from your carrel space daily and place in designated receptacles. Maintain reasonable cleanliness.
• $75.00 will be charged if the key to a Closet Carrel is lost; this charge covers the cost of re-keying the lock. The replacement charge for a lost or damaged Baldwin Carrel drawer key is $25.00. A $50.00 lamp replacement fee will be assessed if the Library-owned lamp provided in each E-Level Closet carrel is removed by the assignee. Other fees may be assessed if a carrel is damaged by an assignee beyond normal wear and tear; such fees will be determined by the Facilities Department.
• A carrel not vacated within 2 weeks of written notification will be cleared of all materials. Items not picked up after 30 days will be donated to charity. A $25.00 fee will be assessed to any assignee who does not completely clear a carrel when his/her assignment ends (whether the assignee voluntarily leaves or whether the assignment is withdrawn).

Furniture and Equipment in Carrels:

• Standard equipment is a chair, a built-in work surface, and a file cabinet. 
• Noisy, hazardous, or otherwise inappropriate equipment is prohibited. This includes, but is not limited to, electric heaters and fans, coffee and tea pots, hot plates, copiers, printers, microwave and toaster ovens, popcorn poppers, refrigerators, toasters, blenders, and typewriters. No extension cords may be used. Surge protectors may be used.

Security:

• To comply with New Jersey State Fire Code; N.J.S.A. 52:27D, all door windows must remain totally uncovered at all times. No signs or other materials may be placed on the outside doors of carrels, or on the outer walls of Baldwin Carrels.
• Keys may not be copied or lent to other persons.

ASSIGNED LOCKERS:

General Information and Eligibility:

• Lockers are assigned, as available, to PhD, DLitt/DMH, DMin, MA, MMH, and MLitt students who are not eligible for a carrel assignment or who are waiting for a carrel assignment; eligible students in these degree programs receive priority in locker assignments in the order listed. All other Caspersen and Theological School students, commuting students in any school, faculty on sabbatical, and CLA-BA Honors students are eligible on October 15^th each year.  Drew staff or faculty members (even if they are also students) are not eligible.
• Locker assignments are for a six-month period. Renewals may be granted upon assignee request to students who remain academically eligible, who have met the minimum usage requirements during the current and/or prior semester or year, and who have not committed serious policy infractions.
• The minimum usage requirement for a locker is 6 times per month during September, October, February, and April. The minimum usage requirement is reduced in other months as follows: November= 5  December = 3  March and May= 4. Usage requirements are waived during January term, spring break, and the months of June, July, and August.
• Locker assignments will be withdrawn from any assignee who does not meet the minimum usage requirements six times (whether in consecutive months or not) or who does not use their assigned locker at all for three months in a row.
• Assignees agree to sign in when using their locker; the log book is at the Circulation Counter.
• Assignments are for individual use. Lockers may be used only by the assignee. Combinations to locks may not be given to other persons.
• Only Library-supplied locks may be used on lockers. Combinations may only be changed by Library staff. The replacement charge for a lost or damaged combination lock is $25.00.
• No signs or other materials may be placed on the outside of lockers.
• A locker not vacated within 2 weeks of written notification will be cleared of all materials. Items not picked up after 30 days will be donated to charity. A $25.00 fee will be assessed to any assignee who does not completely clear a locker when his/her assignment ends (whether the assignee voluntarily leaves or whether the assignment is withdrawn).

ASSIGNED CARRELS AND LOCKERS:

Use of Library Resources:

• Circulating Library materials must be checked out at the Circulation Desk before being placed in carrels or lockers.
• Periodicals, reference materials, and other non-circulating materials may not be kept in carrels or lockers.
• Any items not checked out and any periodical, reference, or non-circulating item found in a carrel or locker will be removed and re-shelved. Notification of the infraction will be given to the assignee. A fine of $2.00 per item will be placed on the assignee’s Library account.

Miscellaneous:

• Applications are required; forms may be obtained from Circulation Supervisors. Eligibility will be confirmed by Library staff before assignments are made.
• Eating, smoking, telephoning, and conversing are prohibited.
• Food and food storage containers may not be kept in lockers or carrels.
• Cell phones must be set to ‘vibrate;’ laptops should be muted.
• Library personnel will not take telephone messages for assignees or refer visitors to carrels.
• Lockers and carrels are only to be used to house research materials, not to store personal belongings.
• Library personnel may enter without notice to retrieve recalls, to check on maintenance and cleaning, or to verify that the assignee is in compliance with carrel policies and procedures. Facilities personnel may also enter without prior notice in the performance of their duties.

Security:

• The Library is not responsible for property or for damage to anything placed in carrels or lockers. Personal possessions are the sole responsibility of the owner.
• Security problems and concerns are to be reported promptly to Library staff.

Assignment Revocation:

• The Library reserves the right to revoke an assignment if the carrel or locker is determined to have been underused or improperly used. Failure to comply with or violation of these policies and procedures will result in the loss of the carrel or locker assignment.
• A carrel or locker no longer needed for Library-based research is to be relinquished even if the assigned term has not expired.
• Any assignee who loses (or has lost) a carrel and/or locker assignment due to low usage three times (or more) may not re-apply for either a carrel or locker.
• If there are three separate incidences of unchecked-out item(s) or non-circulating material(s) such as reference books or periodicals found in an assignee’s carrel or locker, the assignee will be evicted immediately. Assignee will not be able to re-apply for a carrel or locker. Any student who has had three previous violations of this portion of the policies and procedures will not have a carrel or locker assigned if they re-apply.

Appeals Process:

Students may appeal any decision affecting their carrel or locker assignment. Appeals are first directed to the Carrel Coordinator, then to the Head of Circulation, then to the Dean of Libraries. The Dean of Libraries will consult the Dean of the student’s school, as needed.

Appeals from Drew staff or faculty regarding their ineligibility for carrel and locker assignments should be made to the Dean of Libraries.  

Questions about carrel policies and procedures should be directed to the Carrel Coordinator.

*The Library reserves the right to add additional student academic groups to appropriate categories if the University adds new doctoral or masters-level programs requiring dissertations or theses.