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Zoom has been putting out updates to address various security concerns and enhance usability. Please be sure to install the most recent update when prompted! |
Zoom Deletion Policy, Announcement 8/31/21
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Important Notice:Starting Monday, September 20, 2021,Zoom will be set to auto-delete any cloud recordings older than 180 days (prior to March 24, 2021). This change impacts all recordings made on Drew’s Zoom account. This summer Drew has added Kaltura as the University’s video repository platform. As of August 18, 2021, all Zoom cloud recordings will be available in your Kaltura MediaSpace account and in your My Media and Media Gallery section of Moodle. Overview
What about previous semesters’ class recordings, can I reuse them?Under the federal Family Education Rights and Privacy Act (FERPA), this situation must be treated as if the recordings were being shown to a third-party audience which requires FERPA compliance through use of consents from identifiable students or by editing out those students from the video. If the faculty member recorded just themselves sharing a presentation and lecturing, that can be reused. But if there is anything that identifies a student by video, picture or name that would not be reusable according to FERPA. How to edit class recordings from previous semesters to remove identifiable student information with Screencastify.Using Screencastify, you can edit Zoom Cloud Recordings to remove student images and names from the recordings.
Course Recordings from Aug 17, 2021 to the present.If you are teaching courses that started on August 30th 2021, our Zoom account is now integrated with our Kaltura platform. Your Zoomrecordings are automatically transferred to your My Media and Media Gallery section of Moodle via Kaltura. Videos will also appear in your Mediaspace portal at https://drew.mediaspace.kaltura.com/ Login using your Drew username and password. How to Preserve Cloud RecordingsAll instructors are encouraged to use the Kaltura/Zoom integration in Moodle. The integration will automatically transfer your Zoom recordings to Moodle so they can be made available to students and not subject to the 180 day retention limit. Watch this video on how to publish Zoom recordings in Moode. Old recordings that need to be retained for over 180 days should be downloaded from Zoom and uploaded to other systems. Here’s what we recommend:
How to Download Zoom Cloud Recordings
Note: If your meeting has not finished converting, the recording will show in the list with a Processing Recording label; try again later. 4. Click on ⤓ Download (x files) button to download all the recordings' files OR hold your mouse over one of the files below (e.g., Shared screen with speaker view, Audio only) and click the ⤓ download button to download just the file. Please note that recordings over 1GB in size are going to quickly take up space on your hard drive. We recommend being very selective about the recordings you are deciding to keep. Note: If you see several groups of recordings (Recording 1, Recording 2) during the Zoom Meeting, the recording was started then stopped then started again. To recover recordings that have been moved into your trash bin, follow the instructions below. How to Recover Recordings from Zoom Trash
If you have questions or need assistance please feel free to reach out.
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What is Zoom?
Zoom is a web conferencing tool that unifies cloud video conferencing, online meetings, and collaboration into a single intuitive platform. Zoom's extensive feature set, broad compatibility with desktop and mobile devices, and multi-layered security allow Drew University to have rich web conferencing experiences with both campus affiliated and unaffiliated users.
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