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In This Issue

We had a busy summer with the Drew 360 project this year. Please take some time to see what happened while the weather was hot and the beaches were open...

CoCo - Student Affairs

by Frank Merckx

It is here. The Drew 360, AKA the Banner project, has hit student affairs. The Housing, Student Conduct and Parking system will be utilizing Adirondack Solutions, a SunGard/Banner partner. The first section of Adirondack to go live at Drew is the Student Conduct Coordinator, lovingly called CoCo, which has debuted this Fall semester.

CoCo is comprehensive from Incident Report writing, to collecting incident history, logging standard letters and enhanced reporting. Yet the area that will save the student conduct staff the most time is the automatic letter writing/emailing system and tracking. With the click of a button, an email is sent, letter saved and student record noted. What before took 30 minutes to 2 hours per notification and filing is now 5 minutes for every notification. When fully implemented, students will be receiving automatic notices reminding when their community service is due, when their alcohol education class will occur and other reminders, including that sweet email notifying them that they are no longer on a probationary status.

The one major downside to CoCo is that we will be putting to rest a great database tool developed by Drew’s own John Saul, which served us well for seven years. But now when you are watching a late night comic/variety show and hear the name CoCo, don’t think of a red-headed former NBC employee but of karma in student conduct land.

Banner Relationship Management - Admission

by Andrew Minegar

BRM (Banner Relationship Management) was set up over the summer as a replacement for the communication modules in AIMS and the alternative to Banner when looking up information on individual students. To summarize a huge amount of work into a few sentences, the Admission Team including representatives from the College, Theological School, Graduate School, and Continuing Education prepared for this implementation by mapping each admission office's communication plan (mailings and e-mailings) and building BRM campaigns to handle each leg of that plan. The campaigns are very visual, and allow for individualized communication with prospective students in a way that AIMS could not. In early August, we "went live" by launching both Banner and BRM.

Treehouse

by Justin Jackson

treehouse.drew.edu launched its pilot on August 15th, in the form of the new employee tab on what you're used to as drew.edu/home. It combines content from CampusWeb and the former employees tab with new functionality brought to us by the Drew 360 project. Student & Faculty specific tabs are in development, so if you'd like to be involved in the focus group, please let us know. This is just a first step; much more personalized content is on the way as the project progresses, so stay tuned!

General Person

by John Saul

Over the summer, several new parts of the Drew 360 project went live. The most core element that went live in August was the General Person portion of Banner. As of August 8th, all records about who people are at Drew are now housed and maintained within the Banner system. This means that all name, address and phone information is being maintained via the Banner system and being automatically pushed back into our legacy AIMS system so that other areas, such as the Business Office, have correct information until they are also live in Banner.

While this is a fundamental and important step in going live with the rest of the products in the Drew 360 project, what this really means for the general public at Drew is very little at this time. You shouldn’t notice any major changes to how you access systems, or where you go to get your services. The only real difference is that address changes, while still able to be submitted online, are going to happen on a slightly more delayed schedule. Any Students or Faculty/Staff who need a more immediate address change should contact the Registrar’s office or Human Resources respectively.

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