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When creating a poster to be printed on a large format printer (available in Student Activities or the ITC), please keep the following guidelines in mind:

Note: You cannot print a poster in the ITC without help from a staff member.

Document Size and Color

  1. When you create your document in PowerPoint (instructions), Publisher, or another program, use the Page Layout function to make the dimensions of the electronic document conform to the size of the final poster you want before you begin to put in any text or other elements.
    1. Maximum width or height will be 40 inches.  This is due to the size of the poster paper.
    2. Maximum length of a poster depends on how much paper is left in the printer. 
    3. In PowerPoint, change the "Slides sized for" to "Custom".
    4. Please note: PowerPoint will not allow you to create a poster larger than 56" on one side. 
      1. We recommend using Microsoft Publisher for creating posters that will be larger than 56 inches on any one side.
      2. Publisher will suggest that you use a template. You can start with one of the "Blank sizes" in the "Signs" category (look for one that is 36" on one side), or you can choose "More Blank Page Sizes" and choose "Create new page size" under the Custom heading.
      3. Publisher is not available on the Mac OS.
  2. Making posters smaller or larger after they've been designed causes formatting problems and pixellated or unclear images.
  3. As much as possible, please use a white background for your posters. This is to save ink and to avoid "rippling" effect on the poster itself that may be caused by using too much color. 
    1. We encourage you to use white for 50% of the background.
    2. If you prefer to use a color background on a poster, it should be as light as possible. You can also consider using color as a background for certain parts of the poster (such as in textboxes, etc.)
    3. Feel free to consult with an ITC student or staff person if you have any questions!

Color management is a complicated process. Our printer will do the best it can to reproduce the colors you see on your monitor, but we cannot offer color management advice.


  1. Pictures and Charts should be imported as an image or they may not print properly.
  2. Pictures and images from scientific equipment should be sized according to the final dimensions of the poster when it prints out.
  3. You cannot make images larger - they will become pixellated and look unprofessional.  Think of how pictures on balloons look when you blow them up.  The same thing happens when you try to make a too-small image bigger in PowerPoint or Publisher.
  4. Pay attention to the resolution of images. 
    1. Most images from the web and screenshots from a computer are 72 dpi   You can get nice printouts for images at 72 dpi, but they tend to be too small to fit on posters any larger than 8.5x11
    2. Printed images should ideally be no more than 200 dpi
    3. If you are exporting an image from scientific software, make sure to export at 200 dpi in .jpg, .png, .gif, or .tiff format. 


Importing Excel Charts to PowerPoint or Publisher

Many times an Excel chart will not be properly imported into Publisher or PowerPoint.  Though the chart may look complete in your layout, problems will arise during printing.  Lines representing data or values on the chart may not print properly.  To avoid this, you will need to use the Paste Special function in PowerPoint or Publisher.  Note that once the chart is imported as an image in Excel, you cannot change it. Therefore, any edits need to be made in Excel before it is copied into PowerPoint.

  1. Copy the chart in Excel

  2. In the PowerPoint presentation or Publisher file, click the arrow under the Paste button on the Home tab
  3. Select Paste Special → Picture (JPEG). This will copy the the Excel chart so that it will print correctly from either program.

PowerPoint and Publisher will put a border around a chart by default.  It is thin and grey, and may not be visible in your PowerPoint slide or poster until you zoom in to look at it closely.  Be sure to plan for this border in your poster layout - there is no way to remove it.

Preparing to Print

  1. Save the file to a Drew network drive, Google Drive, or a USB drive in order to access the files from ITC computers.
    1. We have had the most success printing PDFs, Publisher and PowerPoint files. Please ensure your PDF is saved to the correct size before coming in.
    2. We will not print a JPEG file. If you have a JPEG, please insert the file into Publisher or PowerPoint - after sizing - and edit before coming in to print. See "Images" above for more information.
  2. The poster printer is in the Instructional Technology Center, Library, Room 110.
    1. Poster printing hours: M-F, 9:00pm - 4:30pm. No posters will be accepted for printing after 4:30pm.
    2. Printing is first come, first served. Please be prepared to wait during busy times of the year.
  3. A Banner account number (FOAP) is required for printing. Posters will not be printed without an account number at the time of service.


For multiple posters (for example, for a class or group such as DSSI or Gov School), department Administrative Assistants and Faculty may contact the University Technology Service Center at x4357 to provide account information and a list of students authorized to print under the account number.

ITC employees will be happy to help you print to the printers and can help you make sure your poster meets these guidelines so that it will print properly to the large format printer.


Large Format Printer (Poster) Black & White or Color- $5.00/foot

Help Creating a Poster

  1. If you need help learning to use Publisher or another program to create your poster, make an appointment by calling the UT Service Center at 973-408-4357.
  2. Appointments will be at most 1 hour in length.
  3. Appointments can be made M-F 10:00AM-5:00PM
  4. MS Publisher is available on lab computers in BC 1, in the BC basement, and on the computers in the Vivian A. Bull Academic Commons, in the Library.


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