Skip to end of metadata
Go to start of metadata

Purpose

The guest policy at Drew University creates a structure for students to host guests on campus, and residents to bring guests into their room/suite. In full support of the educational component of the mission of Drew University and the Office of Residence Life, we recognize that students who are commuting or living on campus are expected to view academic responsibilities as their primary goal. Therefore, an environment conducive to study takes precedence over socializing in the student’s residence on nights and weekends. Further, any type of violation of Drew University policy can harm the community’s ultimate goal of academic success.  The guidelines for visitation are grounded in this academic mission and are designed to balance a student’s responsibilities with individual and group needs.

Residential Guest Policy

University housing is provided only for those students who have been assigned a room and have signed a housing agreement with the Housing Office. Other persons, or guests, have no right of entry into the residence halls, but are allowed entry by a sponsoring student.

  • Resident students are permitted to host two guests for up to 72 hours within a 2-week period.
  • During their stay on campus, the resident (host) is responsible for the conduct of their guest(s) and for informing their guest(s) of University policy and procedures.
  • Guest(s) are to be accompanied by their host at all times.
  • All guest(s) must have the approval of all the residents of the room/suite. The host is expected to communicate with their roommate(s)/suitemate(s) 24 hours in advance of the guest(s)’ stay. If the roommate(s)/suitemate(s) do not approve and the guest(s) arrive, the roommate(s)/suitemate(s) reserve the right to contact a Resident Assistant/Desk Attendant to appeal the stay. Residence Life staff reserve the right to intervene if a roommate’s rights are not being observed.
  • Guests who are under the age of 17 are not permitted to stay overnight, unless they are the sibling of the host student.
  • If it is determined that a guest’s stay is for the purpose of taking up residence, the student host may be charged restitution, face a student conduct charge and/or the guest may be restricted from further entry into the residence hall or campus grounds.  Similarly, a guest may not have multiple, consecutive host for the purpose of taking up residency.
  • The University reserves the right to deny access to any guest(s) without advance notice.
  • Guest(s) with cars are required to visit the Department of Public Safety in Pepin Hall for a temporary parking pass, regardless of the time of their arrival or the duration of their stay.
  • Guest(s) may not sleep overnight in a lounge. Guest(s) must sleep in their host’s room/suite.
  • Guest(s) who are not properly registered or violate policy may be asked to leave campus and their host may face student conduct charges.
  • Students are asked to report suspicious or uninvited visitors to the Department of Public Safety at 973/408-3379.

Registering Your Guest(s)

Residents must register their guest(s) with the Office of Residence Life. Guest registration occurs online via the Residence Life website by completing the guest registration form.  It must be completed by the resident who is hosting the guest.  In emergencies, the Desk Attendant who is working in the complex where the resident resides can register the guest. Desk Attendants work Sunday through Thursday from 9pm to 12:30am and Friday and Saturday from 9pm to 2:30am. Residents must bring their guest to the Desk Attendant to complete the guest’s registration. 

Desk Attendant desk can be located in the following areas:

  • Tolley & Brown Residents: Tolley/Brown Main Entrance
  • Welch & Holloway Residents: Welch Lobby
  • Haselton, Baldwin, Eberhardt, and Riker Residents: Haselton Main Lobby
  • Suites Residents: McLendon Lobby
  • Hoyt and Asbury Residents: Hoyt Lobby

If the building in which the host resides does not have a Desk Attendant, the expectation is that the host will register their guest at the desk located in their complex and receive a guest pass. If the host and their guest(s) visit another complex, the guest pass will be accepted; there is no need to re-register with an additional complex.

Commuter Guest Policy

  • Commuter students are permitted to host guests on campus.  However, commuters can not host guests in the residence halls. 
  • During the guests’ stay on campus, the commuter student (host) is responsible for the conduct of their guest(s) and informing their guest(s) of University policy and procedures. 
  • Guest(s) are to be accompanied by their host at all times.  If entering a residence hall, the commuter and guests of the commuter must be hosted by a residential student. 
  • The University reserves the right to deny access to any guest(s) without advance notice.
  • Guest(s) with cars are required to visit the Department of Public Safety in Pepin Hall for a temporary parking pass, regardless of the time of their arrival or the duration of their stay.
  • Guest(s) who violate policy or cause disturbances may be asked to leave campus and their host may face student conduct charges.
  • Students are asked to report suspicious or uninvited visitors to the Department of Public Safety at 973/408-3379.

Guest Policy at Student Events

  • Student Organization Events on Campus:
  • When events are open to the public as stated on the EMS request form, events will be evaluated for security needs by Public Safety
  • If an event requires a pre-registration form, the event planner must meet with their Student Activities Advisor to create the online registration form
  • Every non-Drew individual must sign up on the event registration form; this includes alumni and individuals who are not currently enrolled students.
  • Event registration forms will be posted as sub-pages on the Club Events website.
  • Each non-Drew individual is subject to approval by Public Safety
  • If someone is not approved by Public Safety, the student event coordinator will be notified and responsible for communicating this with the individual(s).
  • Pre-registration forms will be closed a minimum of 48 hours prior to an event.
  • When a Drew student is permitted to bring a guest to an event, all guests must be registered with the sponsoring group
  • If guests are staying on campus overnight, the Residence Life guest registration form must also be completed
  • Any student and/or guest at an event who is visibly intoxicated, may be removed from the event at the discretion of the University staff on site.
    • Students and/or guests may encounter appropriate sanctioning.
    • If a student or guest is asked to leave an event, their guest or student host must also exit the event.
      • Students and/or guests may encounter appropriate sanctioning.

 

During Senior Week - CLA students

  • Seniors and Guests of Senior Week
    • Graduating seniors are allowed to have one guest reside with them during Senior Week
      • There is a fee to be a guest during Senior Week; payable at the time of check-in 
        • If your guest is arriving later in the week, the fee still applies, there is no reduced fee for late arriving guests
      • Undergraduate students who are guests, must officially check out of their room (by completely vacating their room and turning in their key) and reside with the senior host
      • Only one guest may be registered; guests may not change throughout the week
    • All seniors and their guest must be registered prior to Senior Week
    • Guests of Seniors must be in good social standing (i.e. guest may not be on probation or higher); in order to participate in Senior Week activities
    • Alumni/ae are only allowed to attend events or be on campus as the guest of a current senior
    • The deadline to register for Senior Week is the Monday before Senior Week events begin
    • Events that Senior Week guests are allowed to are updated in the Spring semester
    • The website to register for Senior Week will be available here, in late April.
  • Check-In for Senior Week 2015
    • All students/guests for Senior Week must check in with Student Activities on Wednesday, May 13, 2015 in the Ehinger Center, to receive a wristband 
      • The wristband will allow seniors and their guest to enter senior events
      • Commuter Students must also register and wear a bracelet  
    • Wristbands must be worn at all times, for the duration of Senior Week until Commencement on Saturday, May 16, 2015
  • Non-Senior students on campus during Senior Week
    • Volunteers, student employees, student performers, and students with special housing accommodations must also pick up a wristband on Wednesday, May 13, 2015
    • The wristband will serve as your residence hall and meal plan access during Senior Week, even if a card swipe is required.
    • All volunteers and commencement performers are excluded from events unless they are the registered guest of the senior 
  • Additional Senior Week Policies
    • Individuals on campus who are not registered or wearing a wristband will be asked to leave campus
    • If someone has an issue with their wristband, the wristband must be returned to Student Activities to be issued a new wristband
    • Photo identification is required at all events
    • All other Policies in Daniel’s Dictionary apply
    • Any violations of policy may result in removal from housing and from Senior Week Activities

 

  • No labels