What is a Shared Drive?

A Shared Drive is a space in Google Drive that works similarly to sharing files from My Drive, except that the folders and files are "owned" by the University instead of an individual account. In a way, it is like a network drive, but hosted by Google.

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Policy and request instructions

Google's Best practices for Shared Drives page

Drew's Google Shared Drive Usage Information doc (you must be logged in to your Drew account to view this doc)

To Request a Shared Drive

Please review the policy at Google Shared Drives Policy . After you've had a chance to review the policy and discuss a bit with your department, please email, call (973-408-4357), or log a ticket with the information requested on the policy page: 
-- Desired name of Shared Drive 
-- Names and email addresses of two Drew employees to manage/”own” the Shared Drive 
-- Name, email address, and approval of the department, project, or committee lead (if not you)
-- What files will be stored on the Shared Drive rather than, or in addition to, the department’s network drive? 

Additional Information

  • The permissions given to the list of Shared Drives members cannot be reduced or removed on files or folders within the Drive. 
    • That is, if Person A is given view access at the Shared Drive top level, Folder 24 cannot be hidden from them.
  • Within a Shared Drive, Google Forms cannot use the File Upload question type. 

Store & share files and folders with shared drives

Shared drives limits

Responsible Use of University Data



Reviewed December 20, 2024