Page History

...

The most important habit of all is backing up your thesis or dissertation as you write.

Back up your files in multiple places.  This means storing a copy on the hard drive of your computer, on your Drew Network F: drive, on a "cloud" drive, and on an external piece of hardware such as a USB Flash drive or external hard drive. When you have saved changes to your thesis, save the changed document to all of the backup locations with the same name. It is extra work to create the backups, but it will save you a great deal of time should one file get lost or corrupted!

...

Directions for using Google Drive

A An additional non-Drew method for backing up your documents and accessing them anywhere is the website Dropbox. Dropbox is a free service that lets you bring your photos, documents, and videos anywhere and share them easily.  This is done by syncing work to the site's cloud drive allowing for easy access across multiple devices (mobile, web, and desktop). 

We recommend having at least 3 copies of your work. Use the storage solutions that you are most comfortable with, and remember to update the file(s) in each location at the end of each day's work.

Starting to Write

Outlined below are instructions for formatting your document. If you would prefer to use a template with many of these formatting styles programmed and ready to use, please see Drew Dissertation Templates and Using Microsoft Word Templates.

...

Specific Formatting Challenges

Expand
Warning The following formatting instructions identify specific requirements for papers submitted for the Drew DMIN program. Please consult your advisor for the specific formatting requirements that apply to your paper and adjust the directions where needed. These instructions are also written using Word 2013. If you use a different version of Word - especially Word 2011 for Mac - your options may be found in a different place, though they will go by the same name. Visit support.office.com to learn more about any setting you cannot find. Paragraph Marks Paragraph marks can be helpful to see when something is not responding to formatting the way you expect it to. These can be turned on and off by clicking the paragraph marks symbol, , in the Paragraph group on the Home tab of the ribbon. Text Expand Your entire document has the same font, so apply these settings before you write. Your text should be set to Times New Roman, size 12. Spacing should be double (2.0).   Page Margins Expand   Your entire document should have the same page margins, so set the page margins before you write.     Go to Page Layout > Margins > Custom margins…. Set the margins as follows: 1” margins top, bottom, right; 1.5” left   Title Page Expand Click the Center alignment button in the Paragraph group on the Home tab of the ribbon (). Type out your title, entirely caps (use Caps Lock) Type the other information, matching the sample provided to you (not all caps) Right click on first line of title Choose "Paragraph…." from the menu Make sure "Special" is set to "(none)". Set "Line spacing, Before" to 108 pt. (This creates a 2.5” space at the top of the page) Click OK. Add blank space between each section of text by hitting Enter until your date is at the bottom Hit Delete or Backspace once if the date goes on to the next page   Body Paragraphs Expand Type out your first sentence (even if you plan to change it later!) Right click on the sentence and select "Paragraph…." from the menu. Set "Special" to "First Line" It should default to 0.5”, but set it to that if not Click OK   Chapter Titles Expand Chapter titles should be in all caps, centered If naming chapters "CHAPTER 1: CHAPTER TITLE", type CHAPTER 1, hit Enter, then type CHAPTER TITLE 2” from top of page: Right click on (first line of) chapter title and select "Paragraph…." from the menu "Special" should be set to "(none)" Spacing > "Before:" should be set to 72 pt (to begin the title 2" from the top of the page) If it doesn’t look like your title moved, turn on paragraph marks and make sure there is a section break at the end of the chapter before   Adding Section Breaks (for page numbering and footnotes) Expand   Create sections to handle page numbering and restarting footnote numbers at 1 in each chapter.   The title page and any un-numbered pages in the front matter should be a section The Table of Contents and any numbered pages in the front matter should be a section Each chapter should be its own section Each appendix, if you have any, should be its own section The Bibliography should be its own section To add a section break: Put your cursor at the end of the first section (for example, after your abstract) On the Page Layout tab, select Breaks > Next Page (under Section Breaks) If you get an extra line before the next page’s title, hit (forward) Delete Word will remember the formatting you create in a section for page numbers and footnotes, so you can set up the formatting for the first few sections, then add sections for additional chapters as you write without needing to manually adjust the page number and footnote settings in each chapter   Footnotes Expand To insert, put cursor where footnote number should be On the References tab, choose "Insert Footnote" Formatting your footnotes: Right click in footnote text and select "Paragraph…." from the menu Adjust the following settings: Alighnment: Left Indentation, Left and Right: 0” Indentation, Special: First Line, 0.5” Spacing, Before: 0 pt Spacing, After: 12 pt Line spacing: Single Click OK To restart footnote numbers for each chapter: Right click on a footnote and select “Note options” In Numbering, select “Restart each section” In Apply changes to, select “Whole Document” Click Apply.   Page Numbering Expand     Table of Contents Expand

Page Numbering

Word has built-in functionality that allows you to create a "different first page", so that you can have a page number bottom center on the first page and top right on the following pages. 

Having a different first page in each chapter can be done either by saving different files for each chapter, or by using section breaks. Please contact the University Technology Service Center at 973-408-4357 with any questions about these options.

Microsoft provides the following information on page numbers:

• Word 2007: Start page numbering on page 2 http://office.microsoft.com/en-us/word-help/start-page-numbering-on-page-2-HP001227657.aspx?CTT=1
• Word 2010: http://office.microsoft.com/en-us/word-help/add-or-remove-headers-footers-and-page-numbers-HA010372690.aspx?CTT=1
  • If you use different sections in a single document, this page may be useful: http://office.microsoft.com/en-us/word-help/number-pages-differently-in-different-sections-HA101832542.aspx?CTT=1
• Word 2011: http://office.microsoft.com/en-us/mac-word-help/add-or-remove-page-numbers-HA102928583.aspx?CTT=1
• Word 2013: http://office.microsoft.com/en-us/word-help/add-page-numbers-HA102809692.aspx?CTT=1

Table of Contents

Word has a feature which will use heading styles from your document to automatically create a Table of Contents.

The instructions below are written assuming you are using one of our dissertation templates. We recommend you use the Chapter Title style for each chapter, to ensure proper formatting. You can then tell Word to look for that style when identifying what should be included in your Table of Contents.

1. Place your cursor where you would like your Table of Contents to appear
2. Click on the References tab
3. Click Table of Contents
4. Click Insert Table of Contents... (near the bottom of the menu)
5. Click the Options... button
6. In the list of Available Styles, find Chapter Title and type a 1 in the box to the right (under TOC level)
7. Click OK
8. Click OK again

If you are not using our templates, but are using Heading styles to mark your chapter titles, you can refer to the following information from Microsoft Office support to generate a Table of Contents.

Self-paced courses:

• Word 2007: http://office.microsoft.com/en-us/word-help/table-of-contents-i-create-an-automatic-toc-RZ010261698.aspx?CTT=1
• Word 2010: http://office.microsoft.com/en-us/word-help/create-and-customize-a-table-of-contents-RZ102634105.aspx?CTT=1
• Word 2013: http://office.microsoft.com/en-us/word-help/video-introduction-to-tables-of-contents-VA104034697.aspx?CTT=5

Articles:

...

Microsoft Office Support

...

...

...

...

...

• These instructions also apply to Word 2007

...

...

...

...

...

...

...

...

...

...

Using PDF-XChange Editor

PDF-XChange Editor is a software that allows you to work with PDF files. For your purposes here, you can use it to pull certain pages out of a larger PDF file to share with your adviser, or you can use it to merge multiple PDF files into one file for submission.

...

• Use the template provided, with built-in styles
• Be cautious copying and pasting text in Word, even from one Word document to another
• Watch your white space: What you see as empty Word may see as information
  • To start a new page, use the Insert>Blank Page option (or CTRL+ENTER on the keyboard) rather than simply hitting Enter until you reach the page you want
• Remember to save constantly as you work, and to save copies of the updated file(s) to all of your backup locations after each time of working on your document
• Don't worry about page numbers until you are mostly finished writing
• You can use PDF-XChange Editor, found in the Office Applications folder in  CloudPC, to combine multiple PDF files into one PDF document (see "Using PDF-XChange Editor", above)
• If you feel more comfortable hiring someone to do the formatting for you, consider hiring a professional editor. A Google search for "professional editor" and your location should yield a few options.

...