Google Sites at drew.edu for Individual Faculty and Staff, Student Groups and Courses

Definition of Services

Individual Faculty and Staff, Student Groups, and Drew Courses have a web site space using Google Sites. These will be located at http://sites.drew.edu.

University Technology is responsible for creating sites at http://sites.drew.edu, be they personal, class, or club sites.

• Approval for club sites must be obtained from Student Activities, who will provide the name and URL (to complete the sites.google.com/a/drew.edu/ address) for the website.
• Verna will handle club site creation.
• Nicole will handle personal and class site creation.

Site defaults

Student Organizations

Sharing and Permissions

• Site visibility will be set to "Public on the web"
• Access should be changed to "Can view"
• Student Activities (stuactiv@drew.edu) will be made owner of all club sites.

Personal and Class Sites

Do we want to suggest defaults, or build these on a case by case basis?

Questions with Answers

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Customer Responsibilities

Before any site is created, all users must read and agree to comply with the University Web Policy.  

Requesting a site

For Student Groups, approval must be obtained from Student Activities. The Student Activities office will determine the name/URL and request site creation by creating a University Technology Support Request or by calling The University Technology Service Center at (973) 408-4357, or by updating the ticket created by the student. Student Activities will also change editing privileges to existing sites as needed.

Individual sites for Faculty and Staff should be requested by creating a University Technology Support Request or by calling The University Technology Service Center at (973) 408-4357, or x4357 on campus.

Course sites should be requested by creating a University Technology Support Request or by calling The University Technology Service Center at (973) 408-4357, or x4357 on campus.

Any other requests will be reviewed by University Technology staff, who will determine if a page at sites.drew.edu is appropriate to meet the needs of the customer.

Maintaining a Site

Users are responsible for their site content and maintenance. They may request training as follows:

Training and assistance with the creation and maintenance of Google sites will be provided by the Instructional Technology Center. Users can request these services by creating a University Technology Support Request or by calling The University Technology Service Center at (973) 408-4357, or x4357 on campus.

Note: As stated above, Student Group sites will be managed by Student Activities. Training can be requested by creating a University Technology Support Request or calling The University Technology Service Center at (973) 408-4357, or x4357 on campus.

Should there be a technical problem with the site, users will contact University Technology promptly for resolution.

University Technology Responsibilities

University Technology will create the individual/personal sites for faculty or staff, a course site, or a student group site as requested in the ticket. An individual/personal site will incorporate your username in the URL (https://

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sites.google.com/a/drew.edu/npinto/); a course site will contain the course department and number in the URL (https://sites

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.google.com/a/drew.edu/span101-maspinal/home); and a student group site URL will be determined by Student Activities.

Training for using Google Sites will be offered as requested, by creating a University Technology Support Request or calling The University Technology Service Center at (973) 408-4357, or x4357 on campus.

If the user reports a technical problem with the site, University Technology will attempt to resolve it in a timely manner.

Estimated / Minimum Response Time

If the ticket is complete, including the agreement to comply with the University Web Policy, the site will be created within two business days of submitting the request. Users will be contacted when the site has been created.

 Technical problems with a site will be addressed within two business days of the report being received. Where possible, University Technology will resolve the problem. If the problem is determined to be with Google, University Technology will communicate this to the customer within one business day of discovery.

Site defaults

Sharing and Permissions

Faculty and Staff Personal Sites

• Site visibility will be set to "Public on the web"

• Access will be changed to "Can view"

• Individual user will be made owner and editor of site.

Student Groups

• Site visibility will be set to "Public on the web"

• Access will be changed to "Can view"

• Student Activities (stuactiv@drew.edu) will be made owner of all club sites.

Course Sites

• Site visibility will be set to "Private"

• Access will be changed to "Specific People"

• Individual user (=Instructor) will be made owner and editor of site.

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Questions to be answered

• Will ETC redirect existing groups.drew.edu pages to the new Google Sites URLs?

Notes

• Unlike Google Drive documents or spreadsheets, you must click Save to save the edits made to a Site page!