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Gmail integrated view

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titleClick here to learn about some Gmail features..integrated view.
  1. Updates to Interface, spring 2022: Google will start rolling out a new "integrated view" to Gmail on Feb 28, 2022. It will be optional until approximately June 2022. Learn more about integrated view from Google here, https://support.google.com/mail/answer/11555490?hl=en.
    1. When the new view is available to you, you will see a pop-up inviting you to "Try the new Gmail view". Click "Try it now" to switch (or "Dismiss" if you are not ready yet).
    2. The new view will allow you to collapse the panel on the left
      Google provided this example, with the Mail app chosen and the collapsible panel open.
      Here is a picture with that side panel collapsed, giving you more room to work within the selected app (Mail, Chat, Spaces, and Meet by default).
  2. Contacts
    1. To view your contacts, click on the Apps Grid (the box of 9 small squares by your profile picture) and find Contacts in the list of Google Apps.
    2. Image Removed
  3. Interact with emails directly from your inbox
    1. Without opening an email, you can choose to Archive, Delete, Mark as Read, or Snooze the message directly from the inbox.
      Image Removed
  4. Snooze emails
    1. You can hide a message from your inbox until a set date and time using the Snooze feature. Read more about Snoozing an email here.
    2. Please note: You have to have conversation view turned on in order to use the Snooze feature.
  5. Nudges
    1. Nudges will bring an email to the top of your inbox with a suggestion to reply (to an email you haven't responded to) or follow up (on an email you sent which hasn't received a response). Read more about turning off nudges here.
    2. *
  6. Google Apps Integration in the Sidebar
    1. Google has been expanding the number of apps you can view to the right of your inbox window. Currently, you can access Calendar, Keep, Tasks, or Contacts by clicking on the small corresponding icon. Google Maps is supposed to be added to this list in the near future.

To learn more about the options that are available - like snoozing an email, using Smart Reply, and viewing your Calendar or Tasks - we suggest this Help Center article or this video from Teacher's Tech.

*Image from https://www.howtogeek.com/356781/the-8-best-features-in-the-new-gmail/

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titleHow do I set up an auto reply?

Google calls the auto reply a "Vacation Responder", or an out of office or vacation reply. Instructions for setting one up, choosing the dates when it will send, adding the message, and deciding who will receive the response, can be found at https://support.google.com/mail/answer/25922.


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titleHow do I send an email to a list of addresses in a spreadsheet?Google Contacts work?

Contacts

To upload a spreadsheet of contacts, it needs to be saved as a .csv file. This means a "comma separated values" file as opposed to an Excel file. You can mark this when you go to "Save As" and use the drop-down box to change the type of file.
Next, go to Contacts (in the Apps grid next to your Google profile icon).
  1. To view your contacts (the accounts you email), click on the Apps Grid (the box of 9 small squares by your profile picture) and find Contacts in the list of Google Apps.
    Image Added
  2. For more information about Google contacts, see this article: https://support.google.com/contacts/answer/1069522
  3. To import contacts, you can use a .csv file.
    1. Go to Contacts.
    1. Expand the 3 hamburger menu on the left and click the word "More" to expand that section of the menu.
    2. Choose "Import" and navigate to your file.
For a step-by-step import tutorial straight from Google: https://support.google.com/contacts/answer/1069522
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titleHow do I create a contact group?

Google Contact Labels or Groups

You can learn about viewing, grouping and sharing contacts at this support article: Google's instructions can be found at: https://support.google.com/mailcontacts/answer/30970?hl=een

Note that Google uses the term "Labels" to reference a group name's instructions tell you to create a group by creating a "Label". The two terms are used somewhat interchangeably.



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titleHow do I access an account that was delegated to me?

To access delegated account please follow steps below:

1. Click on the image or initial icon at the top right corner of your screen
2. In the drop-down menu that appears, once the mailbox has been delegated you will see the mailbox listed with (delegated) after the email address. Click on the delegated account (note: If you have a lot of shared mailboxes, you may need to use the scrollbar on the right to view them all).
3. The shared/delegated account will open in a new tab or window. It will look just like another inbox but will NOT include: 

  • Chat
  • Calendar, Docs/Drive, Sites (calendars are delegated separately and will be accessed through My Calendars or Other Calendars in your Google Calendar view)
  • Add-ons
  • Access to some account settings
  • Themes

Note: Once you have been added as delegate it may take up to 24 hours for delegated account to appear below your primary account.

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